Tender Title: Supply of High-End Desktop Computers, Notebooks, and Multifunction Machines

Tender Reference Number: GEM/2025/B/6047051

Issuing Authority/Department: Science and Technology (Information Technology) Department, Madhya Pradesh

Scope of Work and Objectives

The primary objective of this tender is to procure a total of 38 high-end computing devices, including high-end desktop computers, high-end laptops/notebooks, and multifunction machines (MFM). The selected vendor will be responsible for delivering these devices, ensuring they meet specific technical and performance specifications, and conform to the required operational standards.

Eligibility Criteria

To be eligible to participate in this tender, bidders must be registered entities with the appropriate legal and operational capacity. Moreover, they must meet the following conditions:

• Be registered under applicable laws in India.
• Have a sound financial standing and demonstrate the ability to fulfill the procurement volume.

Technical Requirements

All equipment supplied must have the following technical characteristics:

• High-End Desktop Computers: Should include specifications for advanced processors, a minimum of 16GB RAM, and SSD storage.
• High-End Laptops/Notebooks: Should conform to similar performance levels, including robust graphics and processing capabilities.
• Multifunction Machines (MFM): Capable of printing, scanning, and photocopying with high throughput rates and energy efficiency.

Comprehensive compliance with performance metrics and quality standards is mandatory for all devices.

Financial Requirements

Bidders must submit a detailed financial proposal reflecting competitive pricing. This proposal should also indicate any applicable duties, taxes, and shipping costs. A bank guarantee or Earnest Money Deposit (EMD) is required to ensure bid commitment.

Document Submission Details

All proposals must be submitted electronically through the designated Government e-Marketplace (GEM) platform. Bidders should ensure all documents, including technical and financial proposals, are clearly labeled and submitted before the specified deadline.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSE) and startups, under which these businesses may receive benefits like price preference and exclusion from certain eligibility criteria, encouraging local participation and innovation.

Evaluation Process

Proposals will undergo a comprehensive evaluation process, taking into consideration:

• Technical criteria: Compliance with specifications and quality standards.
• Financial criteria: Cost-effectiveness and adherence to the financial submission guidelines. A transparent selection procedure will be followed to determine the successful bidder.

Delivery Locations

The successful bidder will be required to deliver all equipment to designated locations across Madhya Pradesh as specified in the contract.

Contact Information

For further queries regarding this tender, bidders may reach out to the Science and Technology (Information Technology) Department, Madhya Pradesh via the official contact channels provided on the GEM portal.