Tender Title: Video Conferencing Equipment Supply

Tender Reference Number: GEM/2025/B/5958403
Issuing Authority: SJVN Limited, Ministry of Power

Scope of Work and Objectives

The primary objective of this tender is to procure high-quality video conferencing equipment including Video Conferencing Cameras, Web Cameras (V2), Microphones, and Interactive Panels with CPU. The successful bidder will be responsible for supplying six complete systems that meet the operational requirements outlined by SJVN Limited. The equipment is intended to enhance communication and collaboration within the organization and foster better engagement in virtual meetings.

Eligibility Criteria

To qualify for bidding, interested parties must be registered entities and possess valid certifications that demonstrate their capability to supply the specified equipment. The bidders will also need to provide documented proof of experience in the supply of similar equipment. It is essential for bidders to ensure all eligibility requirements are met, as non-compliance may result in disqualification.

Technical Requirements

The equipment proposed must meet stringent technical specifications. Bid submissions should include detailed technical documentation that outlines the specifications of the Video Conferencing Cameras, Web Cameras, Microphones, and the Interactive Panels with CPU. Emphasis will be placed on the quality standards of the products offered, ensuring they align with industry standards for performance and reliability.

Financial Requirements

Bidders are required to provide a comprehensive financial proposal, including all costs associated with the supply of the equipment. Additionally, a Earnest Money Deposit (EMD) must be included in the bid submission to demonstrate commitment to the tender process. Performance security requirements will be specified in the finalized contract for the awarded bidder, ensuring adherence to agreed terms.

Document Submission Details

All bidders must submit their proposals through the designated online platform associated with this tender. Each submission should include the technical proposal, financial proposal, and supporting documentation that verifies eligibility. Acceptable document formats should be adhered to, allowing for seamless evaluation of bids.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Benefits will be provided to eligible firms during the evaluation process, helping to promote local business engagement within the procurement framework. Compliance with the 'Make in India' initiative will be considered favorably, emphasizing the importance of local content in the proposed solutions.

Evaluation Process

The evaluation of submitted bids will follow a structured process that ensures impartiality and transparency. Factors such as technical compliance, financial viability, and alignment with the project’s objectives will contribute to the overall evaluation criteria. The successful bidder will be announced promptly after the evaluation period is concluded, along with notifications sent to unsuccessful bidders.

Delivery Locations

The supplies are to be delivered to the specified locations as outlined in the tender documentation. All logistical considerations must be managed effectively to ensure timely delivery in compliance with SJVN Limited’s requirements.

Contact Information

For any inquiries or further clarifications regarding this tender, interested parties are encouraged to reach out to the designated contact from SJVN Limited whose information can be found in the official documentation.