Tender Title: All in One PC (V2)
Tender Reference Number: GEM/2025/B/6144194
Issuing Authority: Skill Development and Technical Education Department, Odisha
The Skill Development and Technical Education Department, Odisha, is inviting bids for the procurement of All in One PCs to facilitate various educational and training programs. This tender calls for a total quantity of 50 units and aims to support the department’s initiative to enhance technological infrastructure in educational institutions across the state.
Scope of Work and Objectives
The main objective of this tender is to select a qualified vendor for the supply of high-quality All in One PCs that meet specified technical requirements. The delivery of products will enhance digital learning experiences and connect educational resources within the Skill Development and Technical Education framework. Bidders are expected to supply PCs that meet the performance criteria laid out in the subsequent technical requirements section.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- Be a registered entity under the relevant laws of India.
- Possess the necessary experience in supplying computer hardware, particularly All in One PCs.
- Comply with the quality and technical specifications set forth in this document.
Technical Requirements
Bidders must ensure that the All in One PCs meet the following specifications:
- Minimum Intel i5 processor or equivalent.
- At least 8GB RAM, expandable to 16GB.
- Minimum 1TB HDD or equivalent SSD storage.
- Full HD display (1920x1080) and integrated webcam.
- Pre-installed operating system with license (preferably Windows).
The products offered must also adhere to the latest energy efficiency standards and shall be supported with a manufacturer's warranty of at least one year.
Financial Requirements
The financial proposal must include a detailed breakup of costs associated with the supply of goods, inclusive of taxes, delivery, and any applicable warranties or support services. Bidders are advised to consider competitive pricing while ensuring compliance with quality standards.
Document Submission Details
Bidders are required to submit their proposals electronically through the designated portal. All submissions must be completed in a single packet format and should include:
- Bid document with all required information.
- Technical specifications.
- Financial bid.
- Supporting certificates as specified in eligibility criteria.
Please ensure that documents are in PDF format to allow for proper review and ease of access.
Special Provisions
This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders belonging to these categories may receive benefits such as price preference and reduced eligibility criteria, promoting inclusive growth and innovation in the procurement process.
Evaluation Process
The evaluation of bids will be conducted based on the criteria established by the Skill Development and Technical Education Department. The technical proposals will first be assessed for compliance with the specified requirements, followed by financial evaluation. Preference will be given to vendors that demonstrate a clear understanding of the requirements and offer competitive pricing.
Delivery Locations
The All in One PCs will be delivered to various educational institutions within Odisha as specified in the tender documentation. Bidders are responsible for ensuring timely delivery and assembly if required.
Contact Information
For further inquiries, interested bidders may refer to the contact details available on the tender publication portal. It is advisable for suppliers to clarify any doubts prior to submission to avoid rejection on grounds of incomplete understanding of tender specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, fulfilling specific experience criteria in supplying All in One PCs, and compliance with quality standards set forth in the tender documentation. Additionally, bidders should be able to provide evidence of financial stability and capability to deliver within the specified timelines. Participation is also open to Micro, Small, and Medium Enterprises (MSEs) and Startups, which ensures a wider range of potential suppliers while encouraging local endeavours.
Bidders need to submit a combination of documents, including but not limited to:
- Valid registration certificate.
- GST registration.
- Certificates proving past experience in supplying similar goods.
- Manufacturer’s authorization letter (if applicable).
- Compliance certificates related to quality and performance standards. Ensuring that all documents are prepared in PDF format prior to submission can streamline the evaluation process.
The payment terms will follow the usual protocol established by the Skill Development and Technical Education Department. Typically, payments will be made after successful delivery and acceptance of goods. Bidders may be required to provide a Performance Security guarantee, which ensures that they fulfill their obligations under the contract. Payment may be subject to compliance with specified quality testing criteria before final acceptance.
Bids for this procurement must be submitted electronically through the designated tender submission portal. The proposal should be complete in one single packet and attached as a PDF document. This format facilitates easy access and review by the evaluation committee. Bidders are encouraged to be prompt in the submission process and ensure that all required documents are included to avoid disqualification.
Yes, this tender incorporates special provisions that support MSEs as well as Startups. Benefits offered may include relaxation in qualifying criteria and price preference in evaluations. This initiative aligns with the government’s focus on promoting Make in India policies, encouraging local entities to participate in government procurements while fostering innovation and economic growth within the sector.
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