Tender Title: Facility Management Services (GEM/2025/B/6145330)
Issuing Authority: Social Justice and Empowerment Department, Gujarat
The Facility Management Services tender encapsulates a comprehensive requirement for various services aimed at enhancing operational efficiency within residential facilities. The objective of this tender is to invite qualified entities to submit proposals for the provision of complete facility management solutions, which include design, planning, supply, installation, and commissioning of essential services. Among the key components included are the testing and commissioning of firefighting systems, ensuring safety and compliance within the facilities managed.
Scope of Work and Objectives
The primary scope of work extends to facility management services on a lump-sum basis, which encompass residential facilities. Detailed tasks involve:
- Design and planning of facility management systems.
- Installation and supply of necessary resources, including firefighting systems.
- Regular maintenance and management of services as per the guidelines outlined within the tender documentation.
- Ensuring all consumables and vital resources required are adequately provided by the service provider, with costs incorporated into the overall contract.
The overarching objective is to promote efficient, safe, and sustainable management of residential facilities to enhance resident satisfaction and safety.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific requirements, including:
- Being a legally registered entity capable of providing facility management services.
- Proven track record in managing similar projects successfully.
- Compliance with regulatory standards pertinent to facility management and safety protocols, particularly regarding firefighting systems.
Technical Requirements
For this tender, technical requirements necessitate that bidders possess:
- Expertise in facility management practices.
- Qualifications and certifications related to firefighting systems planning and installation.
- Capabilities for ongoing maintenance and operational support throughout the contract term.
Financial Requirements
Financial requirements stipulate that bidders submit financial statements and evidence of stability to demonstrate their ability to deliver on the contract without financial hindrance. This includes:
- Relevant documentation highlighting previous financial performance.
- Pricing structures that align with the lump-sum nature of the contract.
Document Submission Details
Submitting documentation is a crucial segment of this tender process. Bidders must prepare and present their proposals comprehensively, ensuring all required documents are included. It is recommended:
- All submissions should be clear and free from errors.
- Required documents may include technical qualifications, financial statements, and detailed proposals related to the scope of work.
Special Provisions
The tender offers certain special provisions such as support for micro, small, and medium enterprises (MSMEs) and potential benefits for start-ups in terms of technical guidance and scope for participation.
Evaluation Process
The evaluation process will assess submitted proposals based on their technical and financial merits. Criteria for evaluation will focus on the quality of the proposed approach to facility management, the provider's experience in similar projects, and cost-effectiveness of the submitted bids.
Delivery Locations
Services will be delivered across Gujarat, primarily focusing on residential facilities designated under the jurisdiction of the Social Justice and Empowerment Department.
Contact Information
For additional inquiries or clarifications, bidders are encouraged to reach out via established channels, where more specifics regarding the tender may be provided.
By encompassing all facets of facility management services, this tender aims to enhance operational efficacy and ensure that residential facilities operate safely and effectively, with an emphasis on quality and compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity capable of providing facility management services. Bidders must have a proven track record in managing similar projects and must comply with the regulatory standards related to facility management and firefighting systems, ensuring safety protocols are followed.
Fulfilling the technical specifications requires bidders to demonstrate expertise in facility management practices and possess relevant qualifications or certifications in the installation and planning of firefighting systems. Bidders should also indicate their capability for ongoing maintenance and operational management throughout the contract duration.
Payment terms under this tender will typically specify that remuneration for services will be executed through a lump-sum payment structure, based on the satisfactory delivery of the proposed services as detailed in the bidder’s proposal, ensuring clarity in financial expectations.
All documentation should be submitted in precise formats specified by the issuing authority. Accepted document formats may include PDFs and Word documents, and proposals must be structured clearly, ensuring that each document aligns with the requirements outlined in the tender.
The tender includes provisions for MSEs, aiming to foster their participation in government contracts. This may include support during the bidding process, guidance on meeting regulatory requirements, and flexibility in performance as encouraged by government policies encouraging local business participation.
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