Tender Title: Facility Management Services
Tender Reference Number: GEM/2025/B/6145315
Issuing Authority/Department:
Social Justice and Empowerment Department, Gujarat
Scope of Work and Objectives:
The primary objective of this tender is to invite bids for Facility Management Services on a lump-sum basis for residential areas. The scope includes comprehensive design, planning, supply, installation, testing, and commissioning of a Fire Fighting System. Service providers are required to supply consumables as part of the contract cost. This initiative aims to ensure the safety and well-being of residents through effective fire safety measures.
Eligibility Criteria:
Participants must be registered entities with a proven track record in facility management and related services. They must possess relevant industry certifications and licenses to operate within the jurisdiction. Inclusion of Micro, Small, and Medium Enterprises (MSEs) and startups is encouraged, enhancing diversity and promoting local businesses.
Technical Requirements:
Bidders must demonstrate expertise in various aspects of facility management, specifically in the design and installation of fire safety equipment. A comprehensive technical proposal must outline the methodologies, equipment to be used, and compliance with safety standards. Adherence to the established quality standards in both service delivery and equipment specifications is critical.
Financial Requirements:
All participating entities must provide a detailed financial proposal, inclusive of costs associated with all aspects of the work. The Earnest Money Deposit (EMD) requirements and any performance security must be calculated accurately to facilitate the engagement process. Payment terms will be discussed at the contract stage and will comply with standard procurement practices.
Document Submission Details:
Bids must be submitted electronically through the official portal specified for GEM. Required documents include a complete technical proposal, financial prospectus, relevant certifications, and proof of registration. All submissions must be made in accepted electronic formats as prescribed by the issuing authority.
Special Provisions:
The tender allows special provisions for MSEs and startups, empowering local businesses and promoting the 'Make in India' initiative. Bidders from these categories may benefit from relaxed eligibility criteria and may have dedicated sessions for clarifying queries related to the tender process.
Evaluation Process:
The evaluation of bids will follow a stringent criteria involving a two-stage process. Initial technical qualifications and compliance with document submissions will be assessed, followed by a financial evaluation. The selected bidder will be based on the best value for money while ensuring adherence to all quality and compliance requirements.
Delivery Locations:
Services are to be rendered at designated residential facilities within Gujarat. Specific locations will be communicated post-award and must comply with local regulations.
Contact Information:
For further inquiries, potential bidders can refer to the official contact details provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a verified track record in facility management services. Bidders must possess relevant industry certifications and licenses, and demonstrate experience in similar projects. Special provisions exist for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing for relaxed criteria to encourage participation from these sectors.
Bidders must submit several required certificates alongside their proposals. This includes a valid business registration certificate, proof of the necessary works or service licenses, and any relevant industry certifications showcasing compliance with safety standards. These documents help demonstrate qualifications and adherence to public procurement guidelines.
The registration process involves creating an account on the GEM portal and submitting the necessary documentation. Interested bidders must provide comprehensive details about their business, including financial statements, technical capabilities, and compliance certifications. Once registered, bidders can actively participate in the tendering process by submitting their proposals.
The Earnest Money Deposit (EMD) for this tender is a monetary assurance that bidders submit along with their proposals. This deposit is refundable after the evaluation process is complete, regardless of the bid outcome. The amount will be specified in the tender documents and is typically calculated based on the project’s financial scope.
MSEs can take advantage of specific benefits in the tender process, which may include simplified bidding procedures and reduced documentary requirements. The government emphasizes supporting these enterprises by reserving contracts or providing financial incentives, thereby promoting local economic growth and entrepreneurship within compliance with national policies.
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