Tender Timeline
Tender Title: AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Reference Number: GEM/2025/B/6162273
Issuing Authority: Social Justice and Empowerment Department Gujarat
The AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler System tender aims to procure comprehensive annual maintenance and comprehensive maintenance services for fire safety systems. The services will ensure that all installed fire detection, alarm, hydrant, and sprinkler systems are functioning at optimal performance levels, adhering to all safety regulations.
Scope of Work and Objectives
The primary objective of this tender is to offer seamless maintenance services to ensure the reliable operation of fire safety systems across diverse facilities. The scope of work includes but is not limited to:
- Scheduled maintenance of fire alarm systems, sprinklers, and hydrants.
- Emergency repairs and troubleshooting services.
- Compliance checks to ensure systems meet local firefighting regulations.
- Reporting and documentation of system performance and incidents.
Eligibility Criteria
To qualify for consideration, bidders must meet specific eligibility requirements. These include:
- Being a registered entity legally allowed to conduct business in India.
- Demonstrated experience in providing maintenance services for fire safety systems.
- Adequate infrastructure and personnel capable of delivering the required services.
Technical Requirements
Bidders must comply with specific technical requirements to be eligible for this tender, including:
- Provision of certified technicians with relevant experience.
- Use of quality spare parts and equipment as per industry standards.
- Demonstration of compliance with ISO standards related to fire safety systems.
Financial Requirements
Bidders should present comprehensive financial documentation that includes:
- Proof of financial stability and previous contracts completed within the last three years.
- Detailed pricing structure for service fees including any ancillary charges.
Document Submission Details
All necessary documents must be submitted electronically through the designated procurement portal, ensuring that they are submitted in the specified formats. Bidders are encouraged to verify the adherence to submission requirements to avoid disqualification.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startup companies. Proposals from qualified MSEs will be given preference, promoting fair competition and encouraging sustainable growth within the industry.
Evaluation Process
The evaluation process will be conducted based on a two-stage evaluation methodology. Key considerations will include:
- Compliance with technical specifications.
- Financial viability and pricing competitiveness.
- Relevant experience and past performance.
Delivery Locations
The services will be required at predefined locations as specified by the issuing authority, ensuring that critical infrastructures remain safeguarded.
Contact Information
For any clarifications or inquiries regarding the tender, please refer to the official contact details provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity and having the capability to deliver maintenance services for fire safety systems. Additionally, bidders must show previous experience in similar service contracts and provide documentation reflecting their business credentials and capabilities. Compliance with industry standards enhances a bidder’s competitiveness during the evaluation process.
Bidders are required to submit various certificates, including those confirming their legal status as a registered business, proof of technical certifications for personnel, and compliance with relevant ISO certifications. These documents ensure that bidders meet the necessary quality standards and can operate within the framework of local regulations concerning fire safety.
The registration process for bids requires interested bidders to create an account on the designated procurement website. After account setup, bidders must ensure they upload all required documents in accepted formats (PDF, DOCX, etc.) as specified in the tender documentation. Following registration, participants can submit bids electronically.
The payment terms typically involve a structured payment schedule based on milestones achieved during the contract duration. Additionally, bidders are required to furnish a performance security as a precondition for contract signing; this security acts as a guarantee for the successful completion of the contract.
The evaluation and selection process involves a thorough review of submitted bids against established criteria, including technical specifications and pricing. Bidders will be assessed not only on compliance with technical requirements but also on their ability to provide competitive pricing and value for service. Notifications will be issued to selected bidders upon completion of the evaluation.
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