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The tender titled AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System, with reference number GEM/2025/B/5890713, has been issued by the Social Justice and Empowerment Department of Gujarat. This comprehensive procurement opportunity aims to secure ongoing maintenance and support for fire safety systems within specified facilities, ensuring compliance with relevant safety regulations while enhancing operational efficiencies.
Scope of Work and Objectives
The primary objective of this tender is to establish a contract for Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) for various fire safety systems installed across designated locations. The included systems comprise fire detection systems, fire alarm systems, fire hydrant systems, and sprinkler systems. Vendors will be required to demonstrate their capability in providing the required maintenance services at a high standard to ensure the safety and functionality of the systems.
The selected contractor will be responsible for regular inspections, routine service tasks, emergency maintenance, and compliance with safety regulations as per the law. A deep understanding of fire safety protocols and quick response capabilities are essential elements for contract fulfillment.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria, including but not limited to:
- Valid business registration as an entity.
- Demonstrated experience in similar services over the past few years.
- Compliance with local regulations and licensing.
- Submission of supporting documentation to establish eligibility.
Bidders seeking exemptions from experience or turnover criteria must provide credible supporting documents.
Technical Requirements
Bidders must possess a skilled workforce trained in dealing with fire safety equipment and systems, along with a robust operational framework. Specific technical requirements include:
- Capability to conduct routine and emergency maintenance.
- Possession of necessary certifications relevant to fire safety standards.
- Documentation showcasing the technical specifications of maintained systems.
Financial Requirements
An Earnest Money Deposit (EMD) of INR 30,000 is required alongside the bid submission. This deposit ensures the seriousness of bids and will be refunded to unsuccessful bidders after the evaluation process is concluded.
Bidders should also prepare to comply with financial stability requirements, including demonstrating a sound annual turnover as requested in the Additional Terms and Conditions (ATC) document.
Document Submission Details
Vendors must submit the necessary documents digitally through the designated portal. Key required documents include:
- Experience qualifications.
- Financial statements to validate turnover.
- Relevant certifications as per the ATC.
- Additional documents specified in the bid invitation.
Special Provisions
The tender contains specific provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Detailed guidelines on the benefits extended to MSEs are available in the selection criteria.
Evaluation Process
The evaluation process will be conducted based on total value-wise assessment. Proposals will be analyzed meticulously against the set benchmarks, ensuring transparency and adherence to procurement strategies.
Delivery Locations
Work will be performed at various specified delivery locations in the jurisdiction of the Social Justice and Empowerment Department, ensuring that all facilities maintain compliant and efficient fire safety systems.
Contact Information
For inquiries and further clarification, bidders may reach out through the contact methods listed in the documentation. Ensuring proper communication will aid in clarifying any doubts before submissions.
Bidders are encouraged to thoroughly review all documents linked in the bid notice, including detailed scopes of work and requirements, to prepare a competitive proposal. Comprehensive preparations will enhance the chances of successful procurement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant prior experience in fire safety service provision, compliance with local regulations, and the submission of essential documentation. Bidders seeking exemptions from experience must provide appropriate supporting documents for consideration.
Bidders must possess valid technical certifications that comply with fire safety standards. These certifications should reflect expertise in maintaining and servicing fire detection and alarm systems, fire hydrant installations, and sprinkler systems.
The Earnest Money Deposit (EMD) is set at INR 30,000. This deposit is essential for ensuring commitment and can be refunded to unsuccessful bidders after completion of the evaluation process.
Documents must be submitted in standard digital formats, such as PDF, ensuring they meet the specifications outlined in the ATC. Bidders should ensure all documentation is legible and complies with the tender’s submission guidelines.
Special provisions are aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). These include potential exemptions from certain eligibility criteria and support in the submission process, fostering greater inclusivity for smaller firms within the procurement landscape.
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