Tender Title: Special Purpose Telephones (Smart Phone for ICDS) - Poshan Abhiyan (V2)

Reference Number: GEM/2025/B/5857889
Issuing Authority: Social Justice and Empowerment Department, Himachal Pradesh

The Social Justice and Empowerment Department of Himachal Pradesh invites tenders for the procurement of Special Purpose Telephones (Smart Phone for ICDS) under the Poshan Abhiyan (V2) initiative. This tender encompasses a total quantity of 20,190 smart phones, aimed at enhancing communication and operational efficiency within Integrated Child Development Services (ICDS) in the state. These devices will be utilized to support various programmatic activities aimed at the welfare of children and mothers, promoting nutrition and health services.

Scope of Work and Objectives

The principal objective of this tender is to procure high-quality smart phones that meet the set specifications for the ICDS program. The successful bidder shall demonstrate a proven track record of providing similar devices along with adequate after-sales support and warranty services. It is expected that the bidders will not only deliver but also ensure the devices are equipped with necessary applications that cater to the needs of the program.

Eligibility Criteria

To qualify for this tender, bidders must comply with the following eligibility requirements:

• The bidder must be a registered entity with valid proof.
• Demonstrable experience in supplying similar smart phones over the past three years.
• A minimum average annual turnover of 1200 Lakh is required to assert financial capability.
• OEM (Original Equipment Manufacturer) must present an average turnover of 5500 Lakh.
• Special provisions apply for Micro, Small, and Medium Enterprises (MSEs) and startups, which includes exemptions related to experience criteria.

Technical Requirements

Bidders are required to provide comprehensive technical specifications for the smart phones, including:

• Operating system compatibility.
• Hardware specifications such as processor type, RAM, and internal storage.
• Battery life and camera specifications.
• Included applications relevant to ICDS.

It is crucial that all devices comply with the quality standards specified in the tender documents. Refer to the main document here for detailed technical specifications.

Financial Requirements

Each bidder must submit an Earnest Money Deposit (EMD) amounting to 500,000 along with their bids. Payment terms must align with those stated in the tender documents.

Document Submission Details

Bidders are required to submit the following documents:

• Experience criteria and past performance documentation.
• OEM Authorization Certificate.
• Bidder turnover statement.
• Additional documents as specified in the ATC (Additional Terms and Conditions).

For detailed document specifications, refer to the linked documents in the tender.

Special Provisions

MSE/Startup Benefits: There are provisions allowing exemptions for years of experience for MSEs and startups, thereby facilitating easier participation in the tendering process.

Evaluation Process

The evaluation of bids will follow a Total Value Wise Evaluation method. Each bid will be rigorously analyzed based on the criteria specified in the tender documentation, including compliance with technical specifications, financial stability, and past performance.

Delivery Locations

The delivery locations will be as specified in the contract post-award. Successful bidders must ensure timely delivery to the designated points for the subsequent distribution within the state.

Contact Information

For further clarifications, bidders may reach out to the Social Justice and Empowerment Department, contact details can be found in the tender's linked documents.

Important Notes

Bidders are encouraged to review all documentation thoroughly to ensure compliance with all mentioned requirements and specifications before submission.