Tender Title: Supply and Installation of Video Conference System
Reference Number: GEM/2025/B/6094265
Issuing Authority: Steel Authority of India Limited, Ministry of Steel

The scope of work for this tender includes the supply, installation, and commissioning of a comprehensive video conference system suitable for various meetings and collaborative sessions across multiple locations. This initiative seeks to enhance digital communication capabilities and streamline operations within the Steel Authority of India Limited. Bidders are expected to provide a complete solution that includes all necessary hardware, software, and training for effective usage.

Objectives of this project are to improve connectivity, reduce travel costs, and facilitate securing high-quality video interactions among stakeholders. The system should accommodate multiple participants and integrate seamlessly with existing infrastructure, ensuring high levels of operational effectiveness.

Eligibility criteria for participation in this tender mandate that bidders must be registered entities with a valid GST number. They must also have prior experience in supplying similar systems to recognized organizations. All participating bidders should provide evidence of technical proficiency, including but not limited to successful project completions in the video conferencing domain.

Technical requirements include, but are not limited to, high-definition audio and video quality, compatibility with various operating systems, and user-friendly interfaces. Bidders are required to detail the technical specifications of their proposed solutions, including the type of camera, microphone, and software to be employed.

Financial requirements specify that bidders need to submit proof of financial stability. This is often demonstrated through financial statements from the past fiscal year. Additionally, bidders may be required to furnish an Earnest Money Deposit (EMD) as part of their submission.

Documents to be submitted include a completed bid form, detailed technical proposal, financial offer, and certificates confirming eligibility and technical compliance. Document submission details must be adhered to strictly, and all bids should be submitted electronically via the GEM platform before the designated deadline.

There are special provisions in place for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate in this tender. MSEs may be offered benefits such as price preference and being eligible for concessions during the evaluation process.

The evaluation process will be conducted based on the technical and financial proposals submitted by the bidders. The proposals will be assessed on predefined criteria, and the most advantageous bid will be selected based on a balanced scorecard approach, which values both cost and compliance to technical specifications.

Delivery locations for the video conference systems will primarily be within the operational facilities of the Steel Authority of India Limited, across various states. Logistics and transport arrangements should be detailed in the bidder's proposal to address these needs adequately.

Contact information for inquiries regarding the tender can typically be found on the GEM platform. Bidders are encouraged to clarify any uncertainties pertaining to submission details or technical expectations before finalizing their bids.

In summary, this tender seeks experienced vendors who can deliver a high-quality video conference system tailored to meet the specific needs of the Steel Authority of India Limited while encouraging participation from smaller enterprises through provisions that ease their path to bidding.