Surat Municipal Corporation Tender for Carpentry Repair & Maintenance Works 2025

This government tender invites qualified contractors to participate in the repair, maintenance, and renovation of carpentry works at various municipal properties within Surat's New East Zone (Sarthana). The project aims to enhance the infrastructure and property upkeep for better municipal services. The tender is issued by Surat Mahanagar Seva Sadan, a key government agency responsible for urban civic amenities in Surat, Gujarat. The scope covers multiple municipal locations, including TP.21, 22, 38, and newly added villages, emphasizing comprehensive carpentry repairs. The tender offers an excellent opportunity for construction firms, carpentry specialists, and maintenance contractors to secure a government contract valued between [min: 1,000,000] and [max: 2,500,000] INR. The process involves submitting detailed technical and financial bids electronically, with strict adherence to eligibility and technical requirements. The tender aims to improve municipal properties through quality carpentry work, ensuring durability and aesthetic appeal, ultimately contributing to urban development and civic satisfaction.

The selected contractor will be responsible for the following tasks:

• Repairing, maintenance, and renovation of carpentry works at designated municipal properties.
• Ensuring compliance with the specifications detailed in the tender documents.
• Use of approved materials as per technical standards.
• Completion within the stipulated time frame as per the tender's completion period.

The process involves:

1. Receiving the tender documents and understanding the scope.
2. Preparing and submitting the technical bid, including all required documents.
3. Submitting the financial bid as per the prescribed format.
4. Participating in the bid opening and evaluation process.

Specification	Details
Project Location	Various municipal properties in Surat, Gujarat
Work Category	Repair and Maintenance
Estimated Completion	As per tender document attached
Materials	To be approved by municipal authorities
Quality Standards	As per municipal and government norms

The contractor must ensure safety, quality, and timely delivery of all carpentry works, including repairs, replacements, and finishing as specified in the tender documents.

✓ Must have valid registration and licensing for carpentry and construction works.
✓ Must submit a Scan Copy of Tender Fee of 1770 INR.
✓ Must provide a Scan Copy of EMD amounting to 50,000 INR.
✓ Must submit all required documents as per tender conditions, including technical and financial credentials.

Qualification Criteria	Minimum Requirement
Experience	At least 3 years in carpentry repair & maintenance
Financial Capacity	Turnover of at least 10 lakh INR in the last 3 years
Certification	Valid trade licenses and safety certificates
Past Projects	Demonstrated experience in municipal or government projects

**Note:** Bidders must meet all eligibility conditions to qualify for the technical evaluation and subsequent award.

The technical specifications include:

Parameter	Requirement
Materials	Approved wood, hardware, and finishing products
Work Standards	As per municipal norms and technical guidelines
Tools & Equipment	Modern carpentry tools complying with safety standards
Quality Checks	Regular inspections during and after work completion

Sequential procedures: 1. Site assessment and measurement. 2. Material procurement as per specifications. 3. Execution of carpentry repairs and renovations. 4. Final inspection and approval by municipal authorities.

All works must adhere to safety protocols, quality standards, and environmental regulations. The contractor shall provide detailed work methodology and timelines as part of their technical bid.

The estimated project budget ranges from 1,000,000 INR to 2,500,000 INR, depending on the scope and scale of work. The cost breakdown includes:

Item	Estimated Cost (INR)
Materials	40%
Labor	35%
Equipment & Tools	15%
Miscellaneous	10%

Payment terms are structured as follows: - 30% advance upon contract signing. - 50% after completion of 50% of work. - Remaining 20% after final inspection and approval.

All payments are subject to submission of valid invoices and work completion certificates. Bidders must quote their prices in the prescribed format, ensuring transparency and competitiveness.

The bidding process involves the following steps:

1. Download the tender documents from the official portal.
2. Submit the technical bid, including all required documents, before the deadline.
3. Submit the financial bid in the designated format.
4. Attend the bid opening session scheduled on the specified date.
5. Evaluation of bids based on technical and financial criteria.
6. Award of contract to the most suitable bidder.

Timeline	Date & Time
Bid Submission Start	08-05-2025 17:00
Bid Submission End	22-05-2025 18:00
Tender Opening	To be notified

**Important:** Bidders must ensure all documents are complete and submitted electronically before the closing date. Late submissions will not be entertained.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	50%
Experience in similar projects	20%
Cost competitiveness	30%

Minimum qualifying marks for technical evaluation are **70%**. The financial bid will be opened only for technically qualified bidders. Factors such as adherence to specifications, past performance, and financial stability will influence the final decision. The evaluation committee reserves the right to seek clarifications or conduct site visits before awarding the contract.

Date	Event	Details
08-05-2025	Bid Submission Start	Bidders can begin submitting bids
22-05-2025	Bid Submission End	Last date for bid submission
23-05-2025	Bid Opening	Opening of technical and financial bids
To be notified	Contract Award	Final decision and notification

**Note:** All deadlines are strict; late submissions will be rejected. Bidders are advised to review all documents and prepare accordingly.

For queries and assistance, please contact:

Deputy Municipal Commissioner (D)

• Address: NEW EAST ZONE (SARTHANA), Vahivati Bhavan, Surat
• Phone: 9825367443
• Email: Not specified in the tender document

Support Team:

• Organization: (n)Code Solutions, GNFC Ltd.
• Support Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in
• Support Hours: Saturday, 4:00 PM to 5:00 PM

Bidders are encouraged to contact support for training or clarifications before submission.

All bidders must download the tender documents from the official portal and ensure compliance with all specified requirements. A free vendor training camp is organized weekly to assist bidders in understanding the electronic bidding process. The tender process emphasizes transparency, fairness, and adherence to government procurement norms. Bidders should review all terms and conditions carefully and submit complete documentation to avoid disqualification. The Surat Municipal Corporation is committed to timely project completion and quality work, fostering urban development and civic satisfaction.