Surat Municipal Corporation Tender for Civil Maintenance & Repair Works in BRTS Bus Shelters & Depots

This government tender invites qualified contractors to participate in an annual rate contract for civil maintenance and repair works within Surat city. The project covers BRTS bus shelters, city bus stops, and bus depots in the East (Varachha) zone and the New East (Sarthana) zone. The Surat Municipal Corporation seeks experienced firms with proven capabilities in civil repair works to ensure the safety, functionality, and aesthetic upkeep of public transport infrastructure. The tender offers an estimated project cost of approximately ₹34,40,200.31, with a completion period of 12 months. The bidding process is open to eligible contractors who meet the specified criteria, including submission of necessary documents and EMD. The tender process is managed through the NPROCURE platform, ensuring transparency and efficiency. Interested bidders should review the detailed scope, eligibility, and technical specifications to prepare their submissions accordingly.

The scope of work includes the following civil maintenance and repair activities:

• Repair and maintenance of BRTS bus shelters, including structural repairs, painting, and cleaning.
• Upkeep of city bus stops to ensure safety and accessibility.
• Maintenance and repair of Surat city bus depots, including flooring, roofing, and utility repairs.

Key deliverables include:

• Regular inspection and reporting
• Timely execution of repair works
• Use of quality materials as per specifications

The process involves:

1. Submission of bid documents and EMD.
2. Evaluation of technical and financial proposals.
3. Contract award to the successful bidder.
4. Execution of civil works within the stipulated 12-month period.

Item Category	Description
Civil Maintenance	Structural repairs, painting, cleaning
Depot Repairs	Flooring, roofing, utility repairs
Quality Standards	As per tender specifications

Bidders must ensure compliance with all technical and safety standards specified in the tender documents.

✓ Must have valid registration and licenses for civil construction and maintenance.
✓ Proven experience in executing civil repair projects, preferably in public transport infrastructure.
✓ Submission of all required documents, including:

• Scan copy of tender fee
• Scan copy of EMD
• All other documents as per tender conditions.

Financial Qualification	Details
Minimum Annual Turnover	₹50 Lakhs
Past Project Value	At least 1 project worth ₹20 Lakhs in the last 3 years
Certification	Valid GST and PAN certificates

**Important:** Bidders must meet all eligibility criteria to qualify for technical evaluation.

The civil repair works must adhere to the following technical parameters:

Specification	Details
Material Quality	As per IS standards, certified suppliers
Structural Repairs	Use of RCC, steel, and concrete conforming to BIS standards
Safety Standards	Compliance with local safety and building codes
Inspection	Regular site inspections and quality checks

Procedures include: - Preparation of detailed work plan - Material procurement as per specifications - Execution of repairs with safety measures - Final inspection and approval by Surat Municipal Corporation

The estimated project cost is approximately ₹34,40,200.31. Bidders must submit a bid security deposit (EMD) of ₹35,000, payable through demand draft or bank guarantee. The bid offer should be valid for 120 days from the bid submission deadline. Payment terms include:

• 10% advance upon contract signing
• 40% midway through project milestones
• Remaining 50% upon completion and approval

Cost Breakdown	Amount
Estimated Cost	₹34,40,200.31
EMD	₹35,000
Tender Fee	₹1,770

All payments should be made as per the schedule specified in the tender documents.

The bidding process involves the following steps:

1. Download and review the tender documents from the NPROCURE platform.
2. Submit the bid fee and EMD before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Upload all required documents and bid proposal online.
5. Evaluation of technical and financial bids.
6. Notification of award and signing of contract.

Key Dates	Details
Bid Submission Start	08-05-2025 13:30
Bid Submission End	27-05-2025 18:00
Bid Opening	27-05-2025 18:00

**Important:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	40%
Past experience	30%
Financial offer	20%
Compliance with technical specifications	10%

Minimum qualifying marks are set at 50% for technical evaluation. The highest scoring bidder will be awarded the contract. Factors such as adherence to safety standards, quality of materials, and project timeline will influence the final decision.

Date	Event	Details
08-05-2025	Tender Publication	Tender available for download on NPROCURE
27-05-2025	Bid Submission Deadline	Last date for submitting bids at 18:00
27-05-2025	Bid Opening	Public opening of technical and financial bids
28-05-2025	Contract Award	Expected date for contract notification

**Note:** All deadlines are strict. Bidders are advised to submit well before the closing date.

For queries and support, contact:

Add. City Engineer
Surat Municipal Corporation
Ground Floor, Althan Swimming Pool Building, Althan, Surat

Contact Method	Details
Phone	6359908997
Email	N/A
Address	Ground Floor, Althan Swimming Pool Building, Althan, Surat

Support and clarifications are available during working hours. Bidders are encouraged to contact early to resolve any issues.

Bidders are advised to carefully review all tender documents, including technical specifications and terms & conditions. Participation requires valid digital certificates for electronic bidding. Free training sessions are organized every Saturday at (n)code solutions, Ahmedabad. All updates and notices will be posted on the NPROCURE platform. Ensure compliance with all eligibility and submission requirements to avoid disqualification.