Surat Municipal Corporation Tender for Maintenance of Submersible Pumps in New East (Sarthana) Zone

This government tender invites qualified contractors to undertake maintenance work for submersible, monoblock, open well submersible, and end suction pumps located in the New East (Sarthana) Zone of Surat. The project aims to ensure the efficient operation of essential water supply infrastructure managed by the Surat Municipal Corporation. The scope includes routine repairs, preventive maintenance, and emergency repairs to sustain optimal pump performance. The tender is open to experienced firms specializing in pump maintenance and repair services, with a focus on municipal water supply systems. The estimated project cost is approximately INR 25,00,000, with a bid validity of 120 days. Interested bidders must submit their proposals electronically through the NProcure platform before the deadline of May 22, 2025. The project duration and detailed technical requirements are outlined in the tender document available for download. This opportunity is ideal for contractors with proven experience in water pump maintenance and municipal infrastructure projects.

The selected contractor will be responsible for the comprehensive maintenance and repair of various types of pumps installed at designated locations within the New East (Sarthana) Zone. The scope includes:

• Routine inspection and preventive maintenance of submersible, monoblock, and open well pumps.
• Emergency repairs and part replacements as needed.
• Ensuring all pumps operate efficiently and meet specified performance standards.
• Maintaining detailed records of all maintenance activities.

The process involves:

1. Initial assessment and inspection of pumps.
2. Identification of repair needs and procurement of spare parts.
3. Execution of repairs and replacement of faulty components.
4. Testing and commissioning of pumps post-maintenance.
5. Documentation and reporting of completed work.

Key deliverables include:

• Fully functional pumps with minimal downtime.
• Compliance with safety and quality standards.
• Timely completion of scheduled maintenance.

The technical specifications and detailed work procedures are provided in the tender document.

• ✓ Must have valid registration and licenses for pump maintenance services.
• ✓ Proven experience in maintaining and repairing submersible and open well pumps.
• ✓ Submission of all required documents including tender fee, EMD, and relevant certifications.
• ✓ Financial stability demonstrated through recent financial statements.

Criterion	Minimum Requirement
Tender Fee	INR 1,062
EMD	INR 25,000
Experience	At least 3 years in water pump maintenance
Certification	Valid technical and safety certifications

- Bidders must submit scanned copies of all documents as specified in the tender notice.

The pumps to be maintained include submersible, monoblock, and open well types, with the following technical parameters:

Pump Type	Power Range	Capacity	Voltage
Submersible	1 HP to 10 HP	500 L/min to 2000 L/min	230V/415V
Monoblock	0.5 HP to 5 HP	300 L/min to 1500 L/min	230V
Open Well	1 HP to 7.5 HP	400 L/min to 1800 L/min	230V

Sequential procedures include: 1. Conducting initial diagnostics. 2. Performing preventive maintenance as per manufacturer guidelines. 3. Replacing worn-out parts with approved spares. 4. Testing pump performance post-repair. 5. Documenting all activities for accountability.

The total estimated cost for the maintenance project is INR 25,00,000. Payment will be made based on milestones achieved, including inspection, repair, and completion. The breakdown includes:

Cost Component	Amount (INR)
Labour	10,00,000
Spare Parts	12,00,000
Miscellaneous	3,00,000
Contingency	1,00,000

Payment terms specify that 30% will be paid upfront, 40% on mid-completion, and the remaining 30% after final inspection and approval. All payments are subject to submission of valid invoices and work completion certificates.

Interested bidders must follow these steps:

1. Register on the NProcure platform and download the tender document.
2. Submit the technical bid, EMD, and tender fee online before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Await the bid opening, which will be conducted by the Deputy Municipal Commissioner.
5. Post-evaluation, successful bidders will be notified for contract signing.

Key Dates	Details
Bid Submission Start	8th May 2025, 5:00 PM
Bid Submission End	22nd May 2025, 6:00 PM
Bid Opening	After bid deadline

All submissions must be complete and in accordance with tender guidelines. Late or incomplete bids will be rejected.

Bids will be evaluated based on:

Criteria	Max Score
Technical Competence	50
Experience in Pump Maintenance	30
Cost Effectiveness	20

Minimum qualifying marks in the technical evaluation are 70%. The detailed scoring will consider the bidder's experience, technical approach, and financial proposal. Bidders must meet all mandatory requirements to qualify for the evaluation.

Date	Event	Details
8th May 2025	Bid Start Date	Bidders can begin submitting proposals
22nd May 2025	Bid End Date	Last date for bid submission
25th May 2025	Bid Opening	Bids will be opened and evaluated
30th May 2025	Award Notification	Successful bidder informed

All deadlines are strict; bidders are advised to submit their bids well before the closing date.

For queries and assistance, contact:

| Name | Deputy Municipal Commissioner (D) |
| Phone | 9428440318 |
| Address | NEW EAST ZONE (SARTHANA), Vahivati Bhavan, Surat |
| Email | N/A |

Additional support is available through the NProcure support team at (n)code solutions, Ahmedabad. Bidders are encouraged to seek clarification before submission deadlines.

All bidders must adhere to the terms and conditions specified in the tender document. Participation requires valid digital certificates for online bidding. A free vendor training session is organized every Saturday at (n)Code Solutions, Ahmedabad. Ensure compliance with safety, quality, and technical standards to enhance chances of successful bid acceptance.