Surat Municipal Corporation Tender for Maintenance & Repair of School & Aaganwadi Buildings

This government tender issued by Surat Municipal Corporation offers an opportunity for qualified contractors to undertake maintenance and repair work of various municipal school and Aaganwadi buildings in the Sarthana Zone, Surat. The project involves comprehensive repair and maintenance services across multiple locations, including FTPS No.20, DTPs No.68, 51, and newly added villages like Kathodara, Laskana, and Khadsad. The tender aims to improve infrastructure and ensure safety and hygiene standards in municipal educational facilities. The estimated project cost is approximately ₹57,60,344.08, with a bid validity of 120 days. Bidders must submit their proposals online through the nProcure portal, adhering to specified eligibility criteria and technical requirements. The tender process is open to experienced contractors specializing in civil works, with the evaluation based on technical competence and competitive pricing. The project timeline, bid submission deadlines, and contact details are clearly outlined to facilitate a smooth bidding process.

The scope of work includes:

• Repair and maintenance of municipal school and Aaganwadi buildings in designated areas.
• Ensuring structural integrity, safety, and hygiene standards in all buildings.
• Carrying out necessary civil works such as plastering, painting, flooring, roofing repairs, and electrical and plumbing upgrades.
• Providing all required materials, tools, and labor for complete project execution.

The process involves:

1. Site inspection and assessment as per tender guidelines.
2. Preparation of detailed work plan and schedule.
3. Execution of repair works in accordance with technical specifications.
4. Quality control and safety compliance throughout the project duration.
5. Final inspection and handover upon completion.

Item	Specification	Quantity
Structural repairs	Reinforcement, plastering	As per site requirement
Electrical works	Wiring, fixtures	As per technical bid
Plumbing	Pipe installation, fixtures	As per site needs
Finishing	Painting, flooring	As specified

All work must comply with local building codes, safety standards, and environmental regulations. Bidders are required to submit detailed methodology and timeline for approval before commencement.

• ✓ Must have valid registration and licenses for civil works in Gujarat.
• ✓ Proven experience in municipal infrastructure repair projects.
• ✓ Must submit Scan Copy of Tender Fee (₹2832), Scan Copy of EMD (₹58,000), and all relevant documents as per tender conditions.
• ✓ Financial stability with minimum turnover of ₹1,00,00,000 in the last 3 years.
• ✓ Minimum 3 completed projects of similar scope in the past 5 years.

Financial Criteria	Minimum Requirement
Annual Turnover	₹1,00,00,000
Experience	3 similar projects
EMD	₹58,000

Bidders must demonstrate technical competence, financial stability, and compliance with all eligibility conditions to qualify for the tender.

The technical specifications include:

Parameter	Requirement
Structure	Reinforced concrete, masonry as per standards
Electrical	3-phase wiring, energy-efficient fixtures
Plumbing	PVC pipes, water-saving fixtures
Finishing	Weather-resistant paint, anti-slip flooring

Sequential process for technical compliance: 1. **Review tender documents and specifications**. 2. **Conduct site assessment**. 3. **Prepare technical proposal** including methodology and materials. 4. **Submit technical bid** for evaluation. 5. **Await technical approval** before starting work.

All materials used should meet BIS standards, and work must adhere to safety and environmental norms. Bidders should include detailed technical drawings, material specifications, and quality assurance plans with their proposals.

The estimated project cost is approximately ₹57,60,344.08. The financial bid should be submitted online, indicating the percentage rate for executing the work. The bid security (EMD) of ₹58,000 must accompany the bid.

Cost Component	Amount
Estimated Cost	₹57,60,344.08
Bid Security (EMD)	₹58,000
Tender Fee	₹2,832

Payment terms include: - **Advance payment** upon contract signing. - **Progress payments** based on milestones. - **Final payment** after project completion and approval.

Bidders must ensure transparency and compliance with all financial norms as specified in the tender documents.

The bidding process involves the following steps:

1. Download tender documents and attend pre-bid meeting if required.
2. Register on the nProcure portal and obtain Digital Signature Certificate (DSC).
3. Submit online bid including technical and financial proposals before the deadline.
4. Bid opening and evaluation conducted by the Deputy Municipal Commissioner.
5. Award of contract to the successful bidder.

Timeline	Date & Time
Bid submission start	08-05-2025 15:00
Bid submission end	22-05-2025 18:00
Bid opening	To be notified

**Important:** Bidders must ensure all documents are uploaded correctly and adhere to the specified deadlines. Late submissions will not be accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	40%
Past experience	30%
Cost competitiveness	30%

Minimum qualifying marks for technical evaluation are **60%**. The financial bid will be considered only for technically qualified bidders. Factors such as quality assurance, adherence to specifications, and project timeline will also influence the final decision. Bidders must meet all eligibility and technical criteria to be considered for award.

Date	Event	Details
08-05-2025	Bid Submission Start	Bidders can start submitting their bids online
22-05-2025	Bid Submission End	Last date for bid submission at 18:00 hours
23-05-2025	Bid Opening	To be notified after submission deadline
25-05-2025	Evaluation Completion	Expected date for technical and financial evaluation
30-05-2025	Award Notification	Final decision communicated to bidders

**Note:** All deadlines are strict; late submissions will not be entertained.

For any queries or assistance, bidders can contact:

Deputy Municipal Commissioner (D)

• Address: Vahivati Bhavan, New East (Sarthana) Zone, Nr. Sankalp Resi., B/h Shyamdham Temple, Sarthana, Surat
• Phone: 9825636241
• Email: nprocure@ncode.in

Support Team:

Name	Role	Contact	Email
nProcure Support Team	Technical Support	+91-79-40007517	nprocure@ncode.in

Bidders are encouraged to participate in vendor training sessions scheduled every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad, for guidance on online bidding procedures.

All bidders must carefully review the tender documents available for download, including technical specifications, terms and conditions, and evaluation criteria. The tender process is fully online, and physical submissions are not accepted. Bidders are advised to procure a valid Digital Signature Certificate (DSC) for signing electronic bids. The project aims to enhance municipal infrastructure, ensuring safety, durability, and compliance with local standards. Participation in the free vendor training sessions is highly recommended to ensure smooth bid submission and adherence to all procedural requirements.