Surat Municipal Corporation Tender for Fully Built Multipurpose Prachar Van - Gujarat

This government tender issued by Surat Municipal Corporation invites qualified bidders to participate in the supply, design, fabrication, testing, and commissioning of a fully built multipurpose Prachar Van. The project aims to enhance municipal outreach and communication efforts through a specialized vehicle that complies with pollution norms. The tender is open to experienced manufacturers and service providers in vehicle fabrication and customization. Key details include:

| Tender Title | Supply, Design, Fabrication, Testing & Commissioning of 01 Multipurpose Prachar Van |
| Tender Location | Surat, Gujarat |
| Estimated Cost | ₹25,00,000 |
| Bid Submission Start Date | 03 June 2025, 4:00 PM |
| Bid Submission End Date | 17 June 2025, 6:00 PM |
| Bid Validity | 120 Days |
| Tender Category | Works |

Interested bidders must meet eligibility criteria, submit required documents, and adhere to specified technical standards to qualify for evaluation and award. This project supports Surat's municipal communication infrastructure and aligns with government initiatives for urban development and public outreach.

The scope of work for this tender includes:

• Design and fabrication of a fully built multipurpose Prachar Van based on Type Approved vehicle chassis that meet pollution norms.
• Testing and quality assurance to ensure vehicle safety, durability, and compliance.
• Commissioning and delivery of the vehicle at Surat Municipal Corporation's workshop.

The key deliverables are:

• Complete vehicle fabrication with all necessary accessories.
• Certification of pollution compliance.
• Documentation including user manuals and maintenance guidelines.

The process involves:

1. Review of tender specifications and technical requirements.
2. Design approval by Surat Municipal Corporation.
3. Fabrication and assembly at approved facilities.
4. Testing and quality checks as per standards.
5. Final delivery and commissioning at the municipal workshop.

Technical Specifications	Details
Vehicle Type	Fully Built Multipurpose Van
Chassis	Type Approved, pollution norm compliant
Capacity	As specified in tender document
Certification	Pollution Norm Certification

Bidders must ensure adherence to all specifications and submit all required documentation for evaluation.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses for vehicle fabrication and modification.
• ✓ Must submit a Scan Copy of Tender Fee of ₹1,062.
• ✓ Must provide a Scan Copy of EMD amounting to ₹25,000.
• ✓ Must submit all required documents as per tender conditions, including technical and financial credentials.
• ✓ Experience in manufacturing or customizing multipurpose vehicles for municipal or government projects is preferred.

Financial Qualification	Details
Minimum Turnover	₹10,00,000 in last 3 years
Past Projects	At least 2 similar projects completed
Certification	Valid ISO or equivalent certification

**Note:** Only eligible bidders with complete documentation will be considered for evaluation.

The vehicle must be designed on a Type Approved chassis that complies with pollution norms. The technical parameters include:

Parameter	Specification
Chassis Type	Type Approved, pollution norm compliant
Engine	As per emission standards
Body Structure	Custom fabricated for multipurpose use
Capacity	As specified in tender document
Certification	Pollution certification from authorized agency

Sequential steps for technical compliance:

1. Review detailed specifications in the tender document.
2. Submit design drawings for approval.
3. Fabricate vehicle as per approved design.
4. Conduct testing for pollution and safety standards.
5. Obtain certification before delivery.

Bidders should ensure all technical parameters are met and documentation is complete for evaluation.

The estimated project cost is ₹25,00,000, with detailed cost components as follows:

Cost Component	Amount (₹)
Fabrication & Materials	15,00,000
Testing & Certification	3,00,000
Design & Engineering	4,00,000
Miscellaneous	3,00,000

Payment terms are as follows: - 30% advance upon contract signing. - 40% after fabrication completion. - 20% post-testing and certification. - 10% on final delivery and acceptance.

Bidders must submit a detailed financial proposal aligned with these components and adhere to the total estimated budget.

The bidding process involves the following steps:

1. Download the tender document and review all specifications.
2. Register on the nProcure portal and complete the bidder profile.
3. Submit the technical and financial bids online before the deadline.
4. Bid opening will be conducted by the designated authority.
5. Evaluation and award based on technical compliance and financial competitiveness.

Timeline	Date & Time
Bid Submission Start	03 June 2025, 4:00 PM
Bid Submission End	17 June 2025, 6:00 PM
Bid Opening	Post bid submission deadline

**Important:** Ensure all documents are uploaded correctly, and bids are submitted before the closing date to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	50%
Past experience and credentials	20%
Cost competitiveness	30%

Minimum thresholds: - **Technical compliance score must be at least 70%.** - **Financial bid must be within the estimated budget.**

Evaluation factors include quality of design, adherence to specifications, bidder experience, and cost efficiency. The highest scoring bidder will be awarded the contract.

Date	Event	Details
03-06-2025	Bid Start	Bidding opens at 4:00 PM
17-06-2025	Bid End	Bidding closes at 6:00 PM
18-06-2025	Bid Opening	Technical and financial bids are opened
20-06-2025	Award Notification	Expected date for contract award

**Critical:** All submissions must be completed before the bid end date to be considered.

For queries and assistance, contact:

Name	Designation	Contact Number	Email
Additional City Engineer (Ele./Mech.)	Officer Inviting Bids	9825014541	nprocure@ncode.in

Address: Municipal Workshop, Surat Municipal Corporation, Nr. Bombay Market, Umarwada, Surat-395 006. Support team available during working hours for technical guidance and clarifications.

Bidders are encouraged to participate in free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, to understand the online bidding process better. All submissions must be made electronically via the nProcure portal. Ensure that your digital certificates are valid and registered. The tender document, including detailed specifications and terms, can be downloaded from the portal before submission. Late submissions will not be entertained. Bidders must comply with all government procurement policies and standards.