Tender for Managing Shelter Home for Urban Homeless in Surendranagar - Works Contract

This government tender issued by the Surendranagar Municipal Corporation offers a significant opportunity for qualified agencies and companies to manage and operate a Shelter Home for urban homeless populations. The project involves a comprehensive works contract valued at approximately INR 24,00,000, with a completion period of 24 months. The initiative aims to enhance urban social infrastructure by providing safe, hygienic, and supportive shelter facilities. Bidders must demonstrate experience in similar projects, financial stability, and compliance with technical and legal requirements. The tender process is conducted online, ensuring transparency and efficiency, with detailed guidelines available in the official documents. The successful bidder will be responsible for the day-to-day management, maintenance, and service delivery at the Shelter Home, contributing to urban social welfare and community development in Surendranagar.

• Manage and operate the Shelter Home for urban homeless in Surendranagar.
• Ensure adequate facilities, hygiene, and safety standards are maintained.
• Provide support services including food, medical aid, and counseling.
• Maintain cleanliness and sanitation as per government norms.
• Regularly report progress and issues to the Municipal Corporation.

1. Initial Setup: Prepare the shelter infrastructure as per specifications.
2. Operational Phase: Daily management, staff deployment, and service delivery.
3. Monitoring & Evaluation: Conduct periodic reviews and submit reports.
4. Compliance & Maintenance: Ensure adherence to legal, safety, and health standards.

✓ Must have valid registration of NGO, agency, or company.
✓ Must submit Tender Fee of INR 1062 and EMD of INR 24,000 in FDR (180 days validity).
✓ Must provide notarized Sogandnamu confirming not blacklisted or involved in police cases, on Rs. 300 stamp paper.
✓ Must submit PAN Card and other relevant legal documents.
✓ Demonstrate experience in managing similar social infrastructure projects within the last five years.
✓ Provide Last Three Year Income Tax Return Certificates or Audit Reports.
✓ Meet all other criteria specified in the tender documents.

Criterion	Details
Registration	NGO/Agency/Company registration certificate
Experience	Proven track record in similar projects
Financials	Income Tax Returns / Audit Reports for last 3 years
Security	EMD of INR 24,000 in FDR (valid for 180 days)
Other	Not blacklisted, police case free, on Rs. 300 stamp paper

**All bidders must meet these criteria to qualify for the technical evaluation.**

Parameter	Specification
Infrastructure	Adequate shelter facilities complying with government norms
Safety Standards	Fire safety, hygiene, and sanitation standards
Service Delivery	Food, medical aid, counseling, and sanitation services
Staff Qualification	Trained personnel for shelter management
Monitoring Tools	Digital reporting and compliance systems

Bidders must follow the sequential process: 1. Review detailed tender documents. 2. Prepare and submit technical bid with all required documents. 3. Attend technical evaluation on scheduled date. 4. Submit financial bid post technical approval. 5. Await final evaluation and award notification.

The total estimated budget for this project is INR 24,00,000. The financial proposal should clearly specify the percentage rate or fixed amount in the prescribed format. Payment will be made in installments based on project milestones, including initial setup, mid-term review, and project completion. Bidders must include detailed cost breakdowns covering infrastructure, staffing, services, and miscellaneous expenses. All financial documents must be submitted electronically along with the technical bid. The tender emphasizes transparent pricing, competitive rates, and adherence to the specified budget limits.

1. Bidders must register on the official e-Procurement portal.
2. Download tender documents and clarify doubts before submission.
3. Submit the technical bid and EMD electronically before the deadline.
4. Attend the technical evaluation on scheduled date.
5. Submit the price bid after technical clearance.
6. Final evaluation will be based on technical and financial criteria.
7. Successful bidder will be notified via official communication.

Timeline	Date & Time
Bid Submission Start	14-06-2025 15:00
Bid Submission End	24-06-2025 18:00
Technical Evaluation	02-07-2025 11:00
Price Bid Opening	02-07-2025 12:00

**All submissions must be made online; physical bids will not be accepted.**

The evaluation will be based on a combined score of technical and financial parameters. Technical evaluation factors include experience, infrastructure, compliance, and past performance, accounting for 70% of total marks. Financial proposals will be scored on competitiveness, contributing 30%. Bidders must secure a minimum of 50% in technical evaluation to qualify for financial scoring.

Evaluation Factor	Max Marks	Weightage
Experience & Past Projects	30	30%
Infrastructure & Resources	20	20%
Technical Approach	10	10%
Compliance & Certifications	10	10%
Financial Offer	30	30%

**Minimum qualifying score in technical evaluation is 50%.**

Date	Event	Details
14-06-2025	Bid Opening	Start date for bid submission at 15:00 hours
24-06-2025	Bid Closing	Last date for bid submission at 18:00 hours
02-07-2025	Technical Evaluation	Scheduled at 11:00 hours
02-07-2025	Price Bid Opening	Scheduled at 12:00 hours
24-07-2025	Contract Award	Expected date of contract finalization

**All deadlines are strict. Bidders should ensure timely submission.**

For queries and support, contact:

Name	Designation	Contact	Email
Commissioner	Surendranagar Municipal Corporation	9624097768	info@surendranagarmunicipal.gov.in

**Address:** Near Tower, Main Road, Opp. Collector Office, Surendranagar, Gujarat **Phone:** 9624097768 **Email:** info@surendranagarmunicipal.gov.in

All interested bidders are encouraged to participate in the free vendor training sessions held every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Detailed tender documents are available for download from the official NPROCURE portal. Ensure all eligibility criteria are met and submit complete documentation to avoid disqualification. The project aligns with Gujarat’s urban development and social welfare goals, emphasizing transparency, quality, and timely delivery. Bidders should review all terms and conditions carefully, and adhere strictly to submission deadlines and technical specifications for a successful bid.