Tender Title: Supply of Split Air Conditioners (GEM/2025/B/6151252)

Issuing Authority

Technical Education Department, Haryana

Scope of Work and Objectives

The objective of this tender is to procure Split Air Conditioners, including Green AC variants, specifically of the Wall Mount Type (V2). This initiative aims to provide quality cooling solutions for educational institutions under the Technical Education Department, enhancing the learning environment and ensuring comfort for students and staff. The total quantity required for this procurement is two units.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• The bidder must be a registered entity with a valid GST number.
• The bidder should possess a minimum of three years of relevant experience in supplying air conditioning units.
• All bidders must submit valid certifications proving compliance with quality standards as specified in the tender documentation.

Technical Requirements

Bidders are required to ensure that the air conditioning units comply with the following technical specifications:

• Energy-efficient models adhering to the latest environmental standards.
• The units must include features such as inverter technology and programmable control systems.
• The installation of the units must be compliant with safety regulations and manufacturers' installation guidelines.

Financial Requirements

Bidders must provide a detailed cost proposal including:

• The total cost per unit and overall cost for the specified quantity.
• Payment terms which clarify how payments are to be processed post-delivery.
• An Earnest Money Deposit (EMD) may be required, details of which will be clarified in the tender documentation.

Document Submission Details

Prospective bidders are instructed to submit the following documents:

• Technical proposal outlining compliance with specifications.
• Financial bid detailing cost estimates.
• Necessary certifications and proof of eligibility.

Submissions must be made through the designated online portal, adhering to the submission format as outlined.

Special Provisions

There will be specific provisions for Micro, Small, and Medium Enterprises (MSEs) and start-ups which may allow them to receive preferential treatment in the procurement process, including exemption from EMD requirements.

Evaluation Process

The bids will be evaluated based on a comprehensive review of both technical and financial submissions. Key consideration will be given to:

• Compliance with technical specifications.
• Cost-effectiveness and value offered in the financial proposal.

Delivery Locations

The delivery of air conditioning units will be directed to the designated educational institutions in Haryana as specified in the subsequent communication from the Technical Education Department.

Contact Information

For further inquiries, bidders may contact the Technical Education Department directly through their official channels during standard business hours. Any additional details or clarifications will be provided upon request.