Technical Education Department Uttar Pradesh Tenders (GEM/2025/B/6160471)
Annual Maintenance service-AIR CONDITIONER
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Tender Title: Annual Maintenance Service for Air Conditioners
Reference Number: GEM/2025/B/6160471
The Technical Education Department Uttar Pradesh is seeking bids for the provision of Annual Maintenance Service for Air Conditioners. This tender is aimed at organizations capable of providing consistent maintenance services to ensure the optimal functioning of air conditioning units within educational institutions managed by the department.
Scope of Work and Objectives
The main objective of this tender is to source a qualified contractor to deliver annual maintenance services for air conditioning systems across various locations administered by the Technical Education Department. The selected service provider will be responsible for regular maintenance, timely repairs, and emergency services to prolong the longevity and efficiency of the air conditioning units.
Eligibility Criteria
Organizations intending to submit proposals must meet the following eligibility criteria:
- Must be a registered entity within India.
- Proven experience in providing maintenance services for HVAC systems.
- Adequate technical manpower and resources to execute the work.
- Compliance with all operational, environmental, and safety regulations.
Technical Requirements
To qualify for consideration, bidders must demonstrate proficiency in:
- Regular inspection and servicing of air conditioning units.
- Knowledge of various air conditioning brands and models.
- Capability to handle emergency repairs and maintenance.
- Availability of replacement parts and equipment.
The service provider's technical personnel must be qualified and certified in HVAC systems maintenance.
Financial Requirements
Interested bidders must ensure:
- Submission of a bid security or Earnest Money Deposit (EMD) as specified by the department.
- Compliance with local tax regulations and submission of relevant certificates.
- Competitive pricing that reflects quality service without compromising standards.
Document Submission Details
All documents related to the bid, including technical and financial proposals, must be submitted through the designated online platform. It is essential to ensure all submissions are complete and accurate to avoid disqualification.
Special Provisions
The tender outlines specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups:
- Preference is given to MSEs, promoting their participation in government contracts.
- Startups are encouraged to apply, provided they meet the requisite eligibility criteria.
Evaluation Process
The evaluation of proposals will be based on:
- Comprehensive analysis of technical capabilities and experience.
- Financial viability and competitiveness of the bid.
- Adherence to the submission guidelines and criteria set forth in the tender documents.
Delivery Locations
The service will be required at various educational institutions under the jurisdiction of the Technical Education Department across Uttar Pradesh.
Contact Information
For any inquiries related to the tender, bidders may reach out to the designated officials from the Technical Education Department Uttar Pradesh during working hours.
This tender represents a significant opportunity to engage with the Technical Education sector, offering bidders the chance to exhibit their service excellence and contribute to maintaining vital educational infrastructure.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with demonstrable experience in providing annual maintenance services for air conditioning systems. Bidders must ensure compliance with local operational and safety regulations, as well as demonstrate the availability of qualified personnel for the maintenance tasks.
Bidders are expected to possess relevant certifications that validate their ability to service and maintain HVAC systems. This includes certifications for technical personnel who will be handling inspections and repairs, ensuring compliance with industry standards.
Documents must be submitted electronically through the prescribed online platform. Bidders need to ensure that all required files are correctly formatted and comply with the specifications outlined in the tender documentation to avoid disqualification during the evaluation process.
An Earnest Money Deposit (EMD) is required from all bidders, the exact amount of which is specified in the tender documentation. This deposit is crucial for demonstrating commitment, and it will be refunded following the completion of the tender evaluation process.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), allowing them preferential access to this contract. This initiative aims to encourage MSE participation and promote local enterprises in governmental contracts.
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