Tender for Empanelment of Structural Engineers for Temporary Structures Certification - Rajkot Municipal Corporation

This government tender invites experienced structural engineering firms to participate in the empanelment process for a duration of two years. The Rajkot Municipal Corporation seeks qualified professionals to provide certification services for temporary structures constructed within the city. The empanelment aims to streamline the approval process, ensure safety standards, and facilitate urban development projects. The tender is open to firms with proven work experience and appropriate certifications, including registration with relevant authorities. The process involves submission of technical and financial bids, with a detailed evaluation to select suitable candidates. The selected engineers will assist in certifying temporary structures, ensuring compliance with safety and construction standards. The tender emphasizes transparency, quality, and timely delivery, with a completion period of 24 months. This opportunity is ideal for established structural engineering firms looking to collaborate with government agencies on urban infrastructure projects.

The selected empaneled structural engineers will be responsible for:

• Providing certification for temporary structures built for various municipal projects.
• Conducting site inspections and safety assessments.
• Preparing and submitting certification reports as per municipal standards.
• Ensuring compliance with all relevant safety and construction codes.

The process involves:

1. Receiving project details from Rajkot Municipal Corporation.
2. Conducting site visits and assessments.
3. Preparing certification documents.
4. Submitting reports within stipulated timelines.
5. Coordinating with municipal authorities for approvals.

Key deliverables include:

Deliverable	Description
Certification Reports	Detailed assessment reports for each temporary structure
Inspection Records	Documentation of site visits and safety checks
Compliance Certificates	Official approval documents

The scope also includes adhering to the project timeline of 24 months and maintaining quality standards throughout the certification process.

✓ Must have valid Agency Registration Certificate, GST Registration, PAN Card, PF and ESIC Registration.
✓ Proven work experience in structural engineering, especially in certification of temporary structures.
✓ Financial stability demonstrated through Turnover Certificates from Chartered Accountants.
✓ Must possess a valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ No Blacklist declarations or litigation history with government agencies.
✓ Submit all required documents as listed:

Document	Mandatory
Tender Fee and EMD	Yes
Tender Documents & Corrigendum	Yes
Work Experience Certificates	Yes
Turnover Certificate from CA	Yes
Working Capital Certificate	Yes
Agency Registration Certificate	Yes
GST Registration	Yes
PAN Card	Yes
PF Registration	Yes
ESIC Registration	Yes
Professional Tax	Yes
Non-Blacklist Declaration	Yes
Litigation History	Yes
Site Visit Declaration	Yes
Other Documents	Yes

The technical specifications require:

Parameter	Requirement
Certification Standards	Compliant with municipal safety codes
Site Inspection	Conducted by qualified engineers
Documentation	Clear, detailed reports with photographs
Certification Validity	24 months from issuance
Process	Sequential site assessment, report preparation, approval

Engineers must follow the procedural steps: 1. Receive project details. 2. Conduct site inspections. 3. Prepare certification documentation. 4. Submit reports for approval. 5. Maintain records for audit purposes.

The estimated budget for the empanelment is structured as follows:

Cost Component	Estimated Amount
Tender Fee	₹4,500
EMD	₹25,000
Certification Fees	As per project scope

Payment terms include: - 50% advance upon empanelment approval. - Remaining 50% after submission of certification reports. - Payments will be processed within 30 days of invoice receipt. - All costs related to site inspections, reports, and certifications are included in the bid price, unless specified otherwise.

The bidding process involves:

1. Downloading the tender document from the official portal.
2. Submitting the technical bid with all required documents before the deadline.
3. Technical evaluation scheduled for 20-06-2025.
4. Shortlisted bidders will be invited for price bid submission.
5. Final evaluation and award of contract.

Key timelines:

Event	Date	Details
Bid Submission Start	29-05-2025 10:30	Bidders can submit bids online
Bid Submission End	13-06-2025 18:00	Last date for bid submission
Document Download End	13-06-2025 17:00	Deadline to download tender documents
Technical Evaluation	20-06-2025	Evaluation of technical bids
Contract Award	Post-evaluation	Notification to successful bidders

Bids will be evaluated based on:

Criteria	Weightage
Technical Competence	50%
Experience & Past Performance	30%
Financial Bid	20%

Minimum thresholds: - Technical score of at least 70% - Valid certifications and experience - Financial stability demonstrated through submitted documents Evaluation factors include: - Quality of submitted documents - Past project success - Cost competitiveness - Adherence to specifications

Date	Event	Details
29-05-2025	Bid Submission Start	Bidders can begin submitting online bids
13-06-2025	Bid Submission End	Last date for bid submission at 18:00
13-06-2025	Document Download Deadline	Download period ends at 17:00
20-06-2025	Technical Bid Evaluation	Evaluation scheduled for this date
TBA	Contract Award	To be notified post evaluation

**Note:** All deadlines are in local Indian time.

For queries and support, contact:
| Name | Addl. CITY ENGINEER |
| Phone | 9624090066 |
| Address | Rajkot Municipal Corporation, Dr Ambedkar Bhawan, Dhebarbhai Road, Rajkot - 360 001 |
| Email | Not specified |
| Support Team | (n)Procure Support, GNFC Ltd., Ahmedabad |
| Support Phone | +91-79-40007517, 40007514, 40007515 |
| Support Email | nprocure@ncode.in |

Interested bidders are encouraged to attend the free vendor training sessions held every Saturday from 4:00 to 5:00 P.M. at (n)code solutions, Ahmedabad. All participants must procure a valid Digital Signature Certificate to participate in the online bidding process. The detailed tender document, including terms and conditions, is available for download from the official portal. Bidders should ensure compliance with all eligibility and technical requirements to qualify for evaluation. The process emphasizes transparency, quality, and timely completion, aligning with urban development goals of Rajkot Municipal Corporation.