Tender for Laying & Maintenance of UG 11 KV XLPE Cable at Borsad Division, Gujarat

This government tender invites qualified electrical contractors to undertake the Laying and Maintenance of Underground (UG) 11 KV XLPE cables in the Borsad Division, Gujarat. The project encompasses the supply, installation, and ongoing maintenance of high-voltage underground cables, ensuring reliable power distribution within the specified area. The scope includes the supply and erection of cable joint kits, with work to be executed on an as-needed basis at Anklav and other locations within the Borsad division. The project duration is set for 12 months, with a total estimated cost of approximately INR 24,99,990. Bidders must adhere to specific eligibility criteria, including submission of required documents and EMD of INR 25,000. The tender process is open to experienced electrical firms with relevant certifications and technical expertise. The tender is issued by Madhya Gujarat Vij Company Limited (MGVCL), a key power utility in Gujarat, under the Power and Energy sector. Interested bidders should review the detailed scope, technical specifications, and submission deadlines to participate successfully.

• Supply and erection of UG 11 KV XLPE cables as per technical specifications.
• Installation of cable joint kits at designated locations.
• Routine maintenance and troubleshooting to ensure uninterrupted power supply.
• Adherence to safety standards and technical guidelines provided in tender documents.

The process includes:

1. Receiving and reviewing tender documents.
2. Preparing and submitting bid proposals with all required documentation.
3. Participating in bid opening scheduled at the Borsad Division Office.
4. Contract award and commencement of work upon successful bid evaluation.

Specification	Details
Cable Type	XLPE (Cross-linked Polyethylene)
Voltage Level	11 KV
Length	As per site requirement
Supply Includes	Cables, joint kits, erection, and testing
Completion Period	12 months

• **All bidders must comply with technical and safety standards** as specified in the tender documents. • **Site inspections** are recommended prior to submission to assess work scope.

✓ Must have valid electrical contractor license and relevant certifications.
✓ Must submit the EMD of INR 25,000 along with bid.
✓ Must provide technical bid and tender fee as per tender terms.
✓ Must demonstrate experience in underground cable laying projects.
✓ Financial stability evidenced by turnover and previous project completion.

Qualification Requirement	Details
Experience	Minimum 3 years in high-voltage underground cable installation
Financial Turnover	At least INR 50 Lakhs in the last 3 years
Certification	Valid electrical contractor license and safety certifications
Document Submission	All required documents as specified in the tender notice
EMD	INR 25,000 (to be submitted along with bid)

**Note:** Bidders must meet all criteria to qualify for evaluation.

Parameter	Specification
Cable Type	XLPE insulated, armoured
Voltage	11 KV
Conductor Material	Copper
Insulation Thickness	As per IS standards
Joint Kits	Suitable for underground high-voltage cables
Testing	Insulation resistance and continuity tests to be performed

**Sequential Process:** 1. Procurement of cables and joint kits. 2. Site preparation and safety checks. 3. Laying of cables as per approved drawings. 4. Installation of joint kits at designated locations. 5. Testing and commissioning of installed cables. 6. Routine maintenance and troubleshooting during contract period.

All technical activities must comply with Gujarat State Electricity Board (GSEB) standards and safety protocols.

The estimated project cost is INR 24,99,990, which includes procurement, installation, and maintenance activities. The bid security deposit (EMD) is INR 25,000, payable along with the bid. The tender fee is INR 1770, non-refundable, payable through specified modes. Payment terms are as follows:

• Initial payment upon contract signing.
• Progress payments based on milestones achieved.
• Final payment after successful completion and acceptance.

Cost Component	Amount (INR)
Total Estimated Cost	24,99,990
EMD	25,000
Tender Fee	1770

All payments must be made as per the instructions in the tender documents, with clear documentation for each transaction.

1. Download and review all tender documents from the official portal.
2. Prepare your bid proposal, ensuring all mandatory documents, including EMD and technical credentials, are included.
3. Submit your bid online before the deadline of 21-06-2025 at 14:00 hours.
4. Bid opening will be conducted at the Borsad Division Office, with the evaluation scheduled for 23-06-2025.
5. Evaluation and shortlisting based on technical and financial criteria.
6. Award of contract to the successful bidder.

Step	Description	Timeline
Submission Deadline	Last date for bid submission	21-06-2025 14:00
Bid Opening	Opening of technical bids	23-06-2025 11:00
Evaluation	Technical & Commercial	Post bid opening
Contract Award	Notification to successful bidder	As per evaluation outcome

**Important:** Bidders must ensure compliance with all submission guidelines and deadlines to qualify for consideration.

Criteria	Weightage
Technical competence	50%
Financial stability	30%
Past experience in similar projects	20%

Evaluation factors include: - Compliance with technical specifications. - Experience in underground cable projects. - Financial health and turnover. - Submission of complete and valid documentation.

Minimum qualifying score in each category must be achieved for overall qualification. The final decision will be based on combined scores, with priority given to experienced and financially stable bidders.

Date	Event	Details
31-05-2025	Bid Submission Start	Bidders can start submitting bids from this date
21-06-2025	Bid Submission End	Last date for bid submission at 14:00 hours
23-06-2025	Bid Opening	Technical bid evaluation at 11:00 hours
23-06-2025	Tender Evaluation	Post opening, evaluation of bids
30-06-2025	Contract Award	Expected date for awarding the contract

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and submission details:

Contact Person	Ex. Engineer, MGVCL Borsad Division
Email	ee.borsad.mgvcl@gebmail.com
Phone	9925208265
Address	MGVCL Division Office, Nr. Vasad Chokdi, Opp. Court Compound, Borsad-388540

Potential bidders are encouraged to contact the designated officer for clarifications before submission to ensure compliance with tender requirements.

All interested bidders must review the detailed tender documents available for download. The tender process emphasizes transparency and adherence to safety and technical standards. Bidders should ensure their submissions are complete and accurate to avoid disqualification. Site inspections are recommended to assess work scope and logistical considerations. The project aims to enhance power distribution reliability in Gujarat, supporting the state's energy infrastructure development. Bidders are advised to stay updated on any amendments or notifications issued during the tender process.