Tender Title: Annual Contract for Operation and Maintenance of Fountains
Reference Number: GEM/2025/B/6087199
Issuing Authority: THDC INDIA Limited, Ministry of Power

The Annual Contract for Operation and Maintenance of Fountains at the THDCIL campus and office premises aims to ensure the optimal functioning and aesthetics of the fountain installations within the designated locations. The scope of work includes routine maintenance, operation, and necessary repairs of the fountains to enhance the overall aesthetic appeal of the surroundings and provide a pleasant environment for employees and visitors.

Scope of Work and Objectives

The contractor will be responsible for:

• Conducting regular maintenance and servicing of all fountain systems.
• Performing water quality tests to ensure hygiene and compliance with health standards.
• Undertaking repairs of fountain infrastructure as needed.
• Ensuring consistent water supply and proper mechanical operations.
• Coordinating with THDCIL representatives for timely interventions in case of emergencies.

Eligibility Criteria

The eligibility criteria for bidders include:

• Registration as a legal entity with relevant certifications.
• Proven experience in the maintenance of fountain systems and similar installations.
• Valid performance records showcasing previous work in a comparable scope.
• Compliance with all regulatory and statutory requirements.

Technical Requirements

Bidders must demonstrate:

• Knowledge of water features, including fountain mechanics and water treatment processes.
• Capabilities to manage both routine and emergency maintenance effectively.
• Availability of qualified personnel with experience in fountain maintenance.
• Required tools and equipment for conducting maintenance work.

Financial Requirements

Bidders are required to submit:

• A detailed financial proposal outlining the cost structure for the services offered.
• Evidence of past financial performance and stability.
• Any necessary bid security or earnest money deposit as stipulated in the tender documents.

Document Submission Details

All required documents must be submitted electronically as per the tender guidelines. Bidders should ensure that all documents are formatted correctly and clearly legible. The submission must include:

• Completed bid forms.
• Financial proposals.
• Evidence of previous work and qualifications.

Special Provisions

• Micro, Small, and Medium Enterprises (MSEs) may benefit from certain provisions aimed at encouraging participation from startups and small businesses.
• The tender may also include preferences in the bidding process for local businesses under the 'Make in India' initiative.

Evaluation Process

The evaluation of bids will be based on:

• Quality and reliability of the proposals.
• Cost-effectiveness and financial soundness.
• Compliance with technical specifications and eligibility requirements.
• Performance capability and past performance metrics.

Delivery Locations

Services will be required at the THDCIL campus and associated office premises. The contractor will need to comply with specific site access protocols established by THDCIL.

Contact Information

For any inquiries regarding the tender, bidders are encouraged to reach out through the official communication channels established by THDCIL.

This tender offers an exciting opportunity for qualified contractors to engage in an essential service that enhances the work environment, reflecting the beauty and maintenance standards expected by THDCIL. Interested parties are encouraged to prepare their submissions thoughtfully, addressing all outlined criteria and requirements.