The Cotton Corporation Of India Limited Tender by The Cotton Corporation Of India Limited (GEM/2025/B/6138769)
Customized AMC/CMC for Pre-owned Products - 10KVA NUMERIC UPS; NUMERIC; Comprehensive Maintenance C
Tender Timeline
Tender Title: Customized AMC/CMC for Pre-owned Products - 10KVA NUMERIC UPS
Tender Reference Number: GEM/2025/B/6138769
Issuing Authority: The Cotton Corporation Of India Limited
Department: Ministry of Textiles
The Cotton Corporation Of India Limited invites bids for the Customized Annual Maintenance Contract (AMC)/Comprehensive Maintenance Contract (CMC) specifically for 10KVA NUMERIC UPS units. The objective of this tender is to secure a reliable maintenance service for the specified pre-owned UPS products, ensuring they function effectively and efficiently across their operational lifespan.
Scope of Work and Objectives
The scope of work includes comprehensive maintenance services for the 10KVA NUMERIC UPS systems, which encompass both preventive and corrective maintenance activities. This contract anticipates service provision every three months, ensuring minimized downtime and continuous operational capability. Service providers are expected to demonstrate their ability to deliver technical support, use advanced diagnostic tools, and provide necessary repairs and replacements of parts wherever required.
Eligibility Criteria
To qualify for this tender, bidders must meet specific criteria, including:
- Being a registered business entity with the appropriate licenses to operate in the maintenance and service industry.
- Proven experience in servicing electrical equipment, specifically UPS systems.
- The capability to provide timely and efficient support services.
Technical Requirements
Bidders are required to showcase relevant technical specifications, including:
- Documentation detailing past contracts for similar services and maintenance.
- Proof of technical expertise in handling NUMERIC UPS with detailed descriptions of service methodologies.
- Compliance with industry standards and practices in service provision.
Financial Requirements
Bidders must provide a detailed financial proposal that includes:
- A breakdown of service costs.
- Evidence of financial stability, such as banking details and previous financial statements.
- Any applicable taxes and fees that may influence the final cost of the services.
Document Submission Details
All proposals must be submitted electronically through the designated procurement website, following the guidelines outlined in the submission protocols. Bidders should ensure all required documentation accompanies their submission.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides certain benefits in terms of selection preference and tender exemptions.
Evaluation Process
The evaluation will be based on various criteria, including technical capability, financial viability, and compliance with the tender requirements. A detailed scoring matrix will assess each bid to ensure transparency and fairness throughout the selection process.
Delivery Locations
The potential service locations will encompass various operational units under the Ministry of Textiles, as indicated in the contract specifications. Bidders should be prepared to service units across multiple geographic areas.
Contact Information
For inquiries and clarification regarding the tender, please reach out to the Cotton Corporation Of India Limited via their official channels as specified on their website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses, having previous experience in servicing NUMERIC UPS systems, and demonstrating capacity to deliver timely maintenance services. Bidders should also provide evidence of technical expertise in maintaining electrical equipment.
Bidder submissions must depict their technical capabilities, including past service contracts for NUMERIC UPS systems, methodologies used for preventive maintenance, and adherence to quality standards in their service delivery. Compliance with industry practices is essential for successful qualification.
Performance security requirements typically involve a monetary deposit which guarantees that the successful bidder will fulfill their obligations under the contract. This is critical for ensuring that the service provider remains accountable and committed to maintaining the NUMERIC UPS systems efficiently throughout the contract duration.
Bidders are required to submit their proposals electronically through the designated procurement platforms. Documents must be in specified formats, ensuring all requirements are met as per the tender’s submission guidelines. This regularizes the evaluation and selection process.
The tender includes specific provisions that favor MSEs, such as preference in selection and eligibility for exemptions from certain conditions that may be imposed on larger entities. This initiative aims to promote and support small-scale businesses within the industry.
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