Tribal Welfare and Scheduled Caste (SC) Department Madhya Pradesh Tenders (GEM/2025/B/6145039)
Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (
Tender Timeline
Tender Title: Supply of Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Line Interactive UPS with AVR
Tender Reference Number: GEM/2025/B/6145039
Issuing Authority: Tribal Welfare and Scheduled Caste (SC) Department, Madhya Pradesh
Scope of Work and Objectives
The scope of work for this tender involves the procurement and supply of a range of IT equipment essential for the enhancement of operational capabilities within the Tribal Welfare and SC Department. The equipment includes Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Line Interactive UPS with AVR. The main objective is to equip various administrative units with reliable and efficient computing resources that aid in better service delivery to the tribal and scheduled caste communities.
Eligibility Criteria
To participate in this tender, bidders must comply with specific eligibility requirements. Participants must possess a valid business registration and be an authorized dealer or manufacturer of the specified equipment. Additionally, bidders should demonstrate prior experience in supplying similar equipment to government organizations or large enterprises.
Technical Requirements
The technical requirements for the IT equipment are as follows:
- Entry and Mid Level Desktop Computers: Must feature a minimum of Intel i5 processors, 8GB RAM, 1TB HDD, and include essential peripheral devices.
- Multifunction Machines (MFM V2): Should support printing, scanning, copying, and have reliable connectivity options including USB and wireless.
- Line Interactive UPS with AVR: Must provide a minimum of 600 VA backup with automatic voltage regulation (AVR) capabilities to ensure power stability.
Financial Requirements
Bidders must submit detailed financial bids that include pricing for the equipment. Ensure the pricing structure is communicated clearly in the bid as this will be a vital part of the evaluation process. Bidders are also required to provide a breakdown of any applicable taxes, delivery charges, and warranty details.
Document Submission Details
All bids must be submitted electronically through the designated government procurement platform. Bidders are required to complete and submit all necessary documentation including bid forms, technical specifications, and financial proposals in a timely manner.
Special Provisions
This tender encompasses special provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs). Additionally, preferences will be given to startups contributing to the 'Make in India' initiative. MSEs are encouraged to apply as they may receive additional advantages during the evaluation process.
Evaluation Process
The evaluation will focus on two primary aspects: technical compliance and financial competitiveness. Tender submissions will be reviewed against the defined specifications and criteria. Bidders who meet the specifications and offer the best price will be prioritized in the selection process.
Delivery Locations
Equipment must be delivered to the designated offices of the Tribal Welfare and SC Department within Madhya Pradesh. Locations will be specified during contract finalization.
Contact Information
For further inquiries, bidders are encouraged to consult the official procurement platform or contact the Tribal Welfare and Scheduled Caste Department relevant personnel listed there.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, particularly as an authorized dealer or manufacturer of IT equipment, and demonstrating prior experience in supplying similar products to government bodies or large organizations.
Bidders must provide valid registration certificates, tax compliance certificates, GST registration, and any other certifications relevant to the equipment being offered. These documents will ensure compliance with the technical specifications and government procurement standards.
The registration process is conducted through the official government procurement portal. Bidders must create an account and submit their details according to portal guidelines. Ensure you keep track of deadlines specified in the portal notifications for a seamless experience.
Payment terms typically involve an initial advance amount upon contract signing, followed by the remaining payment upon successful delivery, installation, and acceptance of the equipment. Specific terms will be outlined in the contract documentation.
Yes, the tender includes specific advantages for Micro, Small, and Medium Enterprises (MSEs) and startups in line with the ‘Make in India’ initiative. MSEs may have priority in the evaluation process and may benefit from a relaxed criterion on the financial aspects.
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