Tender Title: LED Garden Light Supply
Reference Number: GEM/2025/B/6152642
Issuing Authority/Department:
The Urban Development & Housing Department Bihar is pleased to announce a tender for the procurement of LED Garden Lights (V2). The tender is designed to support various public infrastructure projects across the region, ensuring the enhancement of outdoor lighting through energy-efficient solutions.
Scope of Work and Objectives:
The primary objective of this tender is to procure a total of 800 LED Garden Lights (V2). The awarded supplier will be responsible for the supply, delivery, and installation of these lights in designated urban spaces to improve the lighting standards and promote sustainability in public outdoor areas.
Eligibility Criteria:
To qualify for this tender, bidders must provide:
- Proof of registration as a legal entity.
- Compliance with local and national regulations regarding procurement and environmental management.
- Previous experience in the supply and installation of lighting solutions.
- Relevant certifications that demonstrate adherence to industry quality standards.
Technical Requirements:
All lights must meet the specified technical parameters that ensure durability, energy efficiency, and environmental sustainability. The specifications should include:
- Energy consumption and output lumens.
- Duration of lighting service (in hours).
- Warranty period and after-sales service terms.
Financial Requirements:
Bidders must submit financial statements that reflect the capability to deliver the project. This includes:
- Evidence of financial solvency.
- Pricing information for the supplied goods, including any additional costs related to installation or service provision.
- Earnest Money Deposit (EMD) details, which must be provided upon submission and will be returned post-evaluation.
Document Submission Details:
All tender documents must be submitted electronically through the designated platform. Bidders are required to prepare submissions in a PDF format, ensuring that all documents are clear and legible. Additional documents might be required as per specific request during the evaluation phase.
Special Provisions:
This tender supports provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may benefit from relaxation in eligibility criteria and reduced financial commitments.
Evaluation Process:
Submissions will be evaluated based on:
- Compliance with technical specifications.
- Pricing and financial robustness.
- Past performance in similar projects.
- Overall value proposition.
The evaluation committee of the Urban Development & Housing Department Bihar will review and shortlist bidders based on these criteria.
Delivery Locations:
The awarded contractor will deliver the LED Garden Lights to various urban locations as specified in the tender documentation. Specific delivery points will be communicated to the successful bidder post-award.
Contact Information:
For any queries related to this tender, bidders should reach out to the designated contact point within the Urban Development & Housing Department Bihar. Ensure that all communications are formal and documented.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered legal entity and demonstrating compliance with national procurement regulations. Bidders should hold relevant certifications for quality and previous experience in supplying similar lighting solutions. It’s essential to provide financial statements that indicate your capacity to deliver on this project effectively.
The technical specifications for the LED Garden Lights must emphasize energy efficiency, output lumens, and durability. Bidders must ensure that the lights have a specified lifespan and comply with local environmental regulations. Quality standards related to performance and safety must also be included as part of the submission documentation.
The payment terms will be outlined in detail post-award but generally, payments may be linked to milestones such as delivery, installation, and commissioning of the lights. A performance security deposit may be required to guarantee the performance of the contract, typically a percentage of the total bid amount, and will be returned following successful completion of the project.
Tender documents must be submitted electronically via the specified platform. The only accepted document format for submission is PDF. Ensure that all files are well-organized, clearly named, and legible to meet the evaluation criteria set forth by the Urban Development & Housing Department Bihar.
Bidders belonging to Micro, Small, and Medium Enterprises (MSEs) and startups may receive advantageous terms, including simplified eligibility criteria and reduced financial requirements for engagement. Compliance with ‘Make in India’ initiatives may further enhance evaluative consideration, promoting local manufacturing and employment.
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