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Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6137363
Issuing Authority: Urban Development & Housing Department Bihar
The Multifunction Machine MFM (V2) tender, identified by the reference number GEM/2025/B/6137363, is an invitation issued by the Urban Development & Housing Department Bihar. The primary objective of this tender is to procure a specific quantity of multifunction machines that serve various essential functions needed by the department to enhance urban development and services.
Scope of Work and Objectives
The scope of work involves the acquisition of multifunction machines designed to operate efficiently in urban settings. The objective is to provide seamless performance in various tasks including but not limited to printing, scanning, copying, and faxing. The total quantity required for this tender is 31 units of the Multifunction Machine MFM (V2).
Eligibility Criteria
To qualify for participation in this tender, bidders must comply with the following eligibility criteria:
- Must be a registered business entity.
- Previous experience in supplying similar multifunction machines or technology solutions.
- Compliance with local and national procurement regulations.
Technical Requirements
The successful bidder will need to meet specific technical requirements which include:
- Capability to provide high-quality multifunction machines with specified features.
- Performance specifications must meet industry standards, ensuring reliability and efficiency.
- Must comply with predefined quality standards and testing criteria set by the Urban Development & Housing Department.
Financial Requirements
Bidders are expected to demonstrate financial viability through documents such as:
- Annual turnover for the last financial year must meet a minimum threshold.
- Submission of Earnest Money Deposit (EMD) to secure the bid.
- Clear understanding and adherence to the payment terms throughout the contract.
Document Submission Details
All participating entities should ensure timely submission of the required documentation, which may include:
- Technical proposal detailing product specifications.
- Financial proposal with pricing breakdown.
- Any relevant certifications as per the compliance requirements outlined in the tender.
Submission methods will be clearly outlined in the tender documents, and compliance with said methods is critical for acceptance.
Special Provisions
The tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups by offering special provisions which may include:
- Simplified registration processes for small vendors.
- Preferences in the evaluation process to bolster local businesses.
Evaluation Process
The evaluation process will consider:
- Technical proficiency of the proposed solutions.
- Pricing evaluations based on competitiveness and transparency.
- Compliance with the expected quality standards and specifications set forth in this tender.
Delivery Locations
The multifunction machines are to be delivered to designated locations within urban jurisdiction as specified by the Urban Development & Housing Department.
Contact Information
For any inquiries related to the tender, participants can reach out to designated officials within the Urban Development & Housing Department Bihar. While specific contact details are not provided, it is recommended to consult official department channels for assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing similar technology solutions, previous experience in supplying multifunction machines, and compliance with local procurement regulations.
Technical specifications require that the multifunction machine effectively performs multiple functions such as printing, scanning, copying, and faxing, while adhering to specified quality standards and testing criteria established by the Urban Development & Housing Department.
The Earnest Money Deposit (EMD) is a pre-requisite for bidding which ensures commitment from bidders. The specific amount will be outlined in the tender documents and must be submitted alongside the proposal to validate participation.
Participants should follow the submission methods outlined in the tender documents. These methods may include physical submissions or electronic submissions based on compliance with the requirements defined by the Urban Development & Housing Department.
The tender offers several benefits for Micro, Small, and Medium Enterprises (MSEs), including preferences in evaluation and simplified registration processes, allowing MSEs to compete more effectively and fostering local business engagement in procurement activities.
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