Tender Title: Supply and Installation of Sanitary Napkins Vending Machines
Tender Reference Number: GEM/2025/B/6170398
Issuing Authority/Department: Urban Development & Housing Department, Bihar
Scope of Work and Objectives
The purpose of this tender is to invite proposals for the supply and installation of sanitary napkins vending machines across various locations as specified by the Urban Development & Housing Department of Bihar. This initiative aims to promote hygiene and convenience for women while enhancing accessibility to sanitary products in public areas. The successful bidder will be expected to deliver a total of 10 vending machines, ensuring functionality, durability, and compliance with the specified technical standards.
Eligibility Criteria
Bidders must meet specific eligibility requirements to participate in this tender, including being a registered entity in India, possessing a valid GST registration, and demonstrating experience in the supply and installation of similar vending machines in public or semi-public spaces. Additionally, bidders are encouraged to showcase their capability to adhere to quality and compliance standards established in their previous projects.
Technical Requirements
The technical requirements for the vending machines include:
- Must be made from high-quality, corrosion-resistant materials.
- Should be user-friendly and capable of vending various sanitary products.
- Must include proper lighting and signage for visibility and accessibility.
- It should incorporate a payment mechanism that allows both cash and digital payments.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal outlining the total costs associated with the supply and installation of the vending machines. This proposal must include detailed breakdowns of material costs, labor, installation, and any other applicable charges. Additionally, bidders must comply with any financial criteria laid out in the tender documentation.
Document Submission Details
All proposals, including technical and financial submissions, must be sent via the designated online portal before the specified deadline. Bidders should ensure that all documents are properly signed and sealed, as per the tender requirements.
Special Provisions
This tender provides special considerations for Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders qualifying as MSEs may be entitled to certain benefits regarding the evaluation and bidding process, promoting wider participation from smaller entities.
Evaluation Process
The evaluation of bids will be conducted based on a two-step process:
- Technical Evaluation: Assessment of compliance with technical specifications and eligibility criteria.
- Financial Evaluation: Review of financial bids from those who meet the technical qualifications.
Bids will be ranked according to the criteria established in the tender documentation.
Delivery Locations
The vending machines are to be installed at various public places as determined by the Urban Development & Housing Department. Specific locations will be communicated to the successful bidder upon contract award.
Contact Information
For further information and clarifications regarding this tender, bidders may need to reach out to the Urban Development & Housing Department, Bihar. However, specific contact details have not been provided in the available documentation.
In conclusion, bidders for GEM/2025/B/6170398 are urged to meticulously review all requirements and ensure compliance with the tender specifications to enhance their chances of successful participation in this project.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within India, holding a valid GST registration, and having demonstrated experience in supplying and installing similar products in public settings. Bidders should also prepare evidence of quality standards compliance and relevant industry certifications, as these will be assessed during the evaluation process.
Bidders must present several required certificates when submitting their proposals. These typically include a valid GST registration certificate, company registration documents, and any relevant quality or compliance certifications that demonstrate adherence to safety and performance standards in the manufacturing or installation of the vending machines.
The registration process involves submitting company details and necessary documents through the designated online tender portal. Bidders must ensure compliance with the specified registration procedure, which includes uploading required documents like GST, financial statements, and project references.
Bidders are expected to submit a detailed financial proposal that includes the total cost for supplying and installing the vending machines. It should outline material costs, labor fees, installation charges, and any other related expenses. Compliance with stipulated budgetary constraints will also be assessed during evaluations.
MSEs participating in this tender can avail themselves of certain benefits such as financial concessions during evaluation and potential support initiatives encouraging participation in government projects. MSEs play a vital role in enhancing local economies, and this tender aims to foster their involvement in public sector procurement.
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