Tender Title: Modular Work Stations (V2)
Tender Reference Number: GEM/2025/B/6146852
Issuing Authority: Urban Development & Housing Department Bihar
Scope of Work and Objectives
The primary objective of this tender is to procure Modular Work Stations (V2) to enhance workplace environments within various governmental and associated institutions under the Urban Development & Housing Department of Bihar. The scope encompasses the supply, installation, and maintenance of high-quality modular workstations that are designed to optimize space utilization and promote ergonomic work conditions. Bidders are expected to propose innovative solutions that align with contemporary workspace trends.
Eligibility Criteria
Eligible bidders must be registered entities within the Indian jurisdiction. This includes businesses that are compliant with the applicable statutory requirements and hold the necessary certifications to operate in the manufacturing or supplying of modular furniture. Additionally, Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and may benefit from special provisions during the evaluation process.
Technical Requirements
Bidders should provide technical specifications that detail the materials, dimensions, and ergonomic features of the proposed modular workstations. It is essential that the products meet industry standards for quality and durability, with a focus on sustainability. Specifications must include but are not limited to the following:
- High-quality materials that ensure longevity
- Ergonomic designs that enhance user comfort
- Compliance with relevant safety and quality standards
Financial Requirements
Bidders must submit a financial proposal that outlines the total project cost, including details on any taxes and potential additional costs associated with installation, delivery, and service commitments. A sound financial standing is required to ensure the ability to fulfill the contract terms, including penalties for non-compliance.
Document Submission Details
All necessary documents must be submitted as per the guidelines provided in the tender documents. This includes proof of eligibility, technical specifications, financial proposals, and any mandated certificates. Electronic submissions are preferred, ensuring that all documents are in accepted formats.
Special Provisions
Special recognitions are available for Micro, Small, and Medium Enterprises (MSEs) and startups. A certain percentage of the tender value may be reserved for MSEs, promoting inclusivity and support for burgeoning businesses within this sector.
Evaluation Process
The evaluation of bids will be carried out based on technical merit, compliance with the submission guidelines, and financial competitiveness. A systematic process will be employed to ensure transparency and fairness, with MSE bids receiving additional considerations. Any bid that does not meet the minimum criteria will be excluded from further evaluation.
Delivery Locations
Products are to be delivered to designated locations as specified by the Urban Development & Housing Department of Bihar. Bidders should account for transportation logistics in their proposals, ensuring timely and safe delivery of the workstations.
Contact Information
For further inquiries related to this tender, include details of the point of contact within the Urban Development & Housing Department, if provided in the documentation.
In conclusion, this tender for Modular Work Stations (V2) offers an exciting opportunity for suppliers to partner with the Bihar government to enhance work environments. Bidders are encouraged to carefully review all requirements and submit their proposals within the specified time frame.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity that complies with statutory regulations pertinent to the manufacturing and supply of modular furniture. Bidders must demonstrate adequate experience in the field and possess necessary certifications. Additionally, MSEs are specially encouraged, as they may receive benefits during the evaluation process.
Bidders are required to present relevant certifications proving adherence to quality standards and safety regulations in the manufacturing of modular workstations. Certifications should include those related to environmental sustainability, ergonomics, and durability. Providing documentation that exhibits compliance with ISO or similar quality benchmarks is highly advantageous.
To register for the tender, potential bidders must follow the guidelines outlined in the tender documents provided by the Urban Development & Housing Department. This typically involves submitting an application, along with supporting documents as specified, in acceptable formats. Prompt registration is crucial to receive all updates and communication regarding the tender process.
The payment terms will be detailed in the contract signed with the successful bidder. Typically, payments may be structured into milestones aligned with the phases of delivery, installation, and completion. Successful bidders should ensure their pricing proposals include any advance payments required, as well as the total tender amount.
The evaluation and selection process is based on a comprehensive review of both the technical and financial proposals submitted by bidders. This includes checking compliance with the documentation requirements, assessing the quality of the proposed solutions, and comparing financial bids against one another. Transparency is a key focus, ensuring that selected bidders are the most qualified for fulfilling the contract terms.
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