Tender Title: LED Display System
Tender Reference Number: GEM/2025/B/6112066
Issuing Authority:
Urban Development & Housing Department of Bihar
Scope of Work and Objectives:
The objective of this tender is to procure and install high-quality LED Display Systems for the Urban Development & Housing Department of Bihar. The selected vendor will be responsible for delivering a total quantity of nine (9) advanced LED display units that meet the technical specifications and requirements outlined in the tender documentation. The installations will serve public information dissemination and advertising purposes within urban localities.
Eligibility Criteria:
To qualify for participation in this tender, bidders must meet specific eligibility requirements, including being a registered entity with relevant business licenses and certifications related to LED technologies. Companies must demonstrate previous experience in the supply and installation of similar systems and possess satisfactory financial standing evidenced by appropriate documentation.
Technical Requirements:
Bidders must present LED Display Systems that meet or exceed the required specifications, which can include resolution, brightness levels, viewing angles, and durability standards for outdoor applications. The systems should also comply with applicable quality standards and environmental regulations.
Financial Requirements:
All participating vendors are required to submit a Financial Bid reflecting the total cost for the complete package, including delivery, installation, and after-sales support. An Earnest Money Deposit (EMD) must also be provided as part of the submission to ensure commitment to the bidding process.
Document Submission Details:
Vendor bids must be submitted electronically through the designated portal by the deadline specified in the tender notice. The submission package should comprise technical and financial proposals along with all requisite supporting documents, such as proof of eligibility, technical specifications, and compliance certifications.
Special Provisions:
Benefits are available for Micro, Small, and Medium Enterprises (MSEs) and startups, including relaxations in eligibility criteria and evaluation preferences to promote local entrepreneurship. Participation by vendors aligned with 'Make in India' policies is highly encouraged as part of the government's initiative to enhance local production.
Evaluation Process:
Bids will undergo a thorough evaluation process, focusing on technical competence, adherence to specifications, and cost-effectiveness. A predetermined scoring matrix will guide the selection of the winning bid, considering both qualitative and quantitative factors to ensure the best value for money.
Delivery Locations:
Delivery and installation of the LED Display Systems will be concentrated within various urban areas specified by the Urban Development & Housing Department of Bihar. Bidders are required to outline their logistical capabilities as part of their submissions.
Contact Information:
For additional inquiries and clarification regarding the tender, interested parties are encouraged to contact the Urban Development & Housing Department of Bihar through the communication channels provided on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proper business licenses, having experience in the installation and support of LED Display Systems, and the financial stability to undertake the contract. Past performance in similar contracts may also be assessed.
The technical specifications for the LED Display Systems encompass criteria such as resolution, brightness, size, and viewing distance. Compliance with relevant quality standards is mandatory, and bidders must demonstrate that their offerings meet or exceed these benchmarks to qualify.
The Earnest Money Deposit (EMD) is a prerequisite for participation, demonstrating the bidder’s commitment. The amount is specified within the tender details, and bidders must submit the EMD along with their technical proposal to ensure valid participation in the bidding process.
Proposals for the LED Display System tender must be submitted electronically through the specified procurement portal. Bidders need to include both technical and financial documents and ensure that all submissions comply with the required formats stipulated in the tender guidelines.
Bidders categorizing as Micro, Small, and Medium Enterprises (MSEs) may benefit from relaxed eligibility criteria, enhanced evaluation scores, and additional support to promote local businesses. Additionally, adherence to the Make in India initiative will positively impact evaluation decisions, encouraging local production and procurement.
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