Urban Development and Environment Department Tender by E-nagar Palika Government Of Madhya Pradesh (d22415ea)
Custom Bid for Services - Public Awareness Campaigns, Fee Collection, and MIS Documentation under N
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Tender Title: Custom Bid for Services - Public Awareness Campaigns, Fee Collection, and MIS Documentation under Nagar Parishad Dhanpuri
Reference Number: d22415ea
Issuing Authority: Urban Development and Environment Department
The Public Awareness Campaigns, Fee Collection, and MIS Documentation tender aims to enhance community engagement and service efficiency within the Nagar Parishad Dhanpuri. The successful bidder will be responsible for creating and executing public awareness campaigns that inform citizens about vital municipal services, offer fee collection solutions, and manage Management Information System (MIS) documentation related to these services.
Scope of Work and Objectives
The scope of work includes:
- Designing comprehensive public awareness campaigns targeting specific audiences to improve participation in local governance.
- Implementing effective fee collection methods to streamline the process for residents and ensure timely revenue generation for municipal services.
- Establishing and maintaining a robust MIS documentation system to track project progress, citizen engagement metrics, fee collection data, and overall campaign effectiveness.
Eligibility Criteria
To qualify for the tender, bidders must meet specific eligibility requirements, which include:
- Being a registered entity with valid government certifications.
- Demonstrable experience in executing similar projects, particularly in public awareness and community engagement.
- Compliance with the financial soundness criteria, ensuring a stable operational structure.
Technical Requirements
Bidders must possess the necessary technical capabilities to implement multifaceted campaigns. This includes:
- Expertise in digital and traditional media strategies.
- Advanced data management and MIS documentation skills.
- Adequate workforce to execute on-ground campaigns and facilitate community interactions.
Financial Requirements
Bidders are required to present sound financial documents, including:
- Balance sheets from the previous two financial years.
- Tax compliance certificates (GST, Income Tax).
- A clear outline of the cost structure associated with the proposed services, ensuring transparency.
Document Submission Details
All proposals must be submitted in accordance with the guidelines set forth in the tender documents. This includes:
- Submission formats: Digital submissions in PDF preferred.
- Required documentation: Eligibility documents, financial proposals, and technical details must all be included to ensure completeness.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation by easing some of the eligibility conditions. Additionally, bidders aligning their proposals with Startup policies will be viewed favorably, creating conducive opportunities for innovation.
Evaluation Process
Bid responses will undergo a thorough evaluation process which includes assessing the responsiveness of proposals, technical merit, and pricing strategies. Bidders that align closely with the tender's objectives will be prioritized.
Delivery Locations
The successful bidder will be expected to operate within the jurisdiction of Nagar Parishad Dhanpuri, facilitating campaigns and collecting fees locally to optimize community engagement and involvement.
Contact Information
Prospective bidders may reach out to the Urban Development and Environment Department for any inquiries or clarifications regarding the tender process. Specific communication channels will be provided in the official tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant certifications, and demonstrating prior experience in public awareness campaigns and fee collection initiatives. Additional criteria may pertain to financial stability, ensuring bidders can successfully execute the project.
Bidders must present a range of certificates, encompassing tax registrations (such as GST and Income Tax), business registration documents, and any sector-specific certifications that demonstrate capability in executing public service campaigns effectively.
To participate in this tender, you must first register as a vendor on the appropriate public procurement platform. This generally involves filling out an application form, providing necessary documents, and ensuring compliance with eligibility prerequisites.
Accepted document formats for submissions typically include PDF or word processing files. Bidders are advised to consult the tender documents for specific formatting guidelines to ensure their proposals are considered valid.
The payment terms will be defined in the agreement with the successful bidder, detailing the timeline and conditions under which payments will be released, often contingent on milestone completions and satisfactory fulfilment of contract obligations.
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