Urban Development and Environment Department Tender by Urban Administration And Devlopment (GEM/2025/B/6193279)

Tender Title: Supply of Octagonal Poles and LED Luminaire for Road and Street Lights
Tender Reference Number: GEM/2025/B/6193279
Issuing Authority/Department: Urban Development and Environment Department

The Urban Development and Environment Department invites bids for the supply of Octagonal Poles with Single Arm or Double Arm Brackets and LED Luminaire for Road and Street Lights under reference number GEM/2025/B/6193279. This project involves delivering high-quality lighting infrastructure aimed at improving urban streets through effective illumination.

Scope of Work and Objectives

The primary objective of this tender is to procure 252 units consisting of octagonal poles that meet the specifications as guided by IS 10322 (Part 5 / Section 3). The selected contractor will be responsible for:

• Manufacturing and supplying the required poles and luminaires.
• Ensuring that all products conform to prescribed standards for safety and efficiency.
• Coordinating with the Urban Development and Environment Department for seamless execution of the project timelines.

Eligibility Criteria

To qualify for this tender, bidders must adhere to the following eligibility requirements:

• The bidder must be a registered entity in accordance with prevailing commercial laws.
• Previous experience in similar projects will be considered an advantage.
• Compliance with local and national regulations governing procurement and supply.

Technical Requirements

Bid submissions must demonstrate adherence to specific technical requirements, including:

• Compliance with the specifications outlined in IS 10322 (Part 5 / Section 3).
• Provision of quality certifications for the materials used.
• Demonstrated capability to meet project timelines and maintain quality standards throughout the production process.

Financial Requirements

Bidders should provide:

• A detailed breakdown of pricing for the units proposed.
• Financial stability proof to support the capability to sustain project demands.
• Bid security in the form of Earnest Money Deposit (EMD), which will be specified in the bid documents.

Document Submission Details

All documents required for submission, including technical and financial proposals, must be submitted according to the outlined submission methods and formats specified in the tender documentation. It is essential that all bids adhere to the specified guidelines to ensure compliance and eligibility for evaluation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Relevant documentation evidencing MSE status should be included in submissions to avail of potential benefits and provisions designed to promote local supply chains.

Evaluation Process

The evaluation of tenders will be carried out based on:

• Compliance with technical specifications.
• Competitiveness of financial proposals.
• Experience and capability of the bidder.
• Delivery timelines and quality assurances.

Delivery Locations

The successful bidder will be required to deliver the materials to predefined locations as set forth by the Urban Development and Environment Department. Specific details on delivery points will be disclosed during the award phase.

Contact Information

For further information regarding the tender and queries related to the submission process, potential bidders are encouraged to reach out to the Urban Development and Environment Department. However, please refer to the official communication channels for accurate contact information as needed.

This tender represents a significant opportunity for qualified suppliers in the urban infrastructure sector to engage with a governmental initiative aimed at enhancing street lighting in urban areas. Effective participation in this tender can facilitate not only financial benefits but also contribute to societal advancement through improved public safety and urban aesthetics.