Tender Title: LED Luminaire for Road and Street Lights (V2)
Reference Number: GEM/2025/B/6145372
Issuing Authority/Department: Urban Development and Housing Department, Jharkhand
Scope of Work and Objectives
The primary objective of this tender is to procure LED luminaires specifically designed for road and street lighting applications. The project aims to enhance public safety and visibility in urban settings by supplying high-quality lighting fixtures that are energy-efficient and conform to the relevant standards as per IS 10322 (Part 5 / Section 3). The successful bidder will be responsible for delivering 1,000 units of LED luminaires that meet all specified technical requirements within the stipulated timeframe.
Eligibility Criteria
To qualify for participation in this tender, bidders must satisfy several eligibility requirements. These include being a registered entity, demonstrating financial stability, and possessing prior experience in supplying similar products. Eligible bidders must also provide proof of compliance with the required standards for LED luminaires, specifically IS 10322 (Part 5 / Section 3).
Technical Requirements
Bidders are expected to provide robust technical specifications for the LED luminaires. These specifications should cover aspects such as luminous efficacy, wattage, color temperature, and lifespan. The products should meet the quality standards prescribed by the Urban Development and Housing Department. Compliance with environmental standards and energy efficiency ratings will also be assessed.
Financial Requirements
Bidders need to demonstrate their financial capability to undertake the supply requirements set forth in this tender. This may involve submitting documentation regarding financial statements, bank guarantees, and any other requisite financial records. Moreover, the bidding price should reflect competitive market rates while complying with quality assurance standards.
Document Submission Details
All participating entities must submit their proposals along with the required documentation through the designated submission channels. Proposals must be complete and comprehensive to ensure equivalent assessment. Details regarding the required format and submission methods can be found in the official tender documents.
Special Provisions
The tender includes provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative aligns with the government’s objective to promote local industries. Interested vendors should refer to the tender document for specific guidelines related to these provisions.
Evaluation Process
The evaluation of bids will be based on established criteria, which include compliance with technical specifications, financial quotes, and previous experience. A structured evaluation matrix will be employed to ensure a fair assessment, with priority given to proposals that meet both technical and economic requirements.
Delivery Locations
Successful bidders will be required to deliver the LED luminaires to designated locations within Jharkhand, ensuring that all logistics are managed efficiently to meet project timelines. Precise delivery addresses and quantities will be confirmed post-award.
Contact Information
For further information regarding the tender and to clarify any doubts, bidders are encouraged to reach out to the Urban Development and Housing Department, Jharkhand. Contact details will be made available in the official tender document, and it is advisable to refer to these for specific queries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a minimum turnover as specified, and providing proof of experience in supplying similar products. Bidders must also demonstrate compliance with IS 10322 (Part 5 / Section 3) for LED luminaires.
Bidders must submit relevant certifications showcasing compliance with national and international standards for LED luminaires. This includes quality assurance certifications, environmental compliance certifications, and any other documents that validate the technical specifications of the products.
To register, bidders must follow the submission guidelines set forth in the tender document. This typically involves creating an account on the e-tendering platform, submitting necessary KYC documents, and adhering to any specific registration criteria set by the Urban Development and Housing Department.
The tender document specifies acceptable formats, typically including PDF, Word documents, and Excel sheets for submitting technical and financial proposals. It is crucial to adhere to these formats to avoid disqualification during the evaluation process.
Payment terms typically encompass an advance payment upon contract signing, with subsequent payments linked to delivery milestones. A performance security is also required from the successful bidder, usually calculated as a percentage of the contract value, to ensure fulfillment of contract obligations.
Feel free to reach out for any additional assistance regarding this tender.
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