Urban Development and Town and Country Planning Department West Bengal Tender by Kolkata Municipal Corporation (GEM/2025/B/6164314)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6164314
Issuing Authority: Urban Development and Town and Country Planning Department, West Bengal
Scope of Work and Objectives
The objective of this tender is to procure toner cartridges, ink cartridges, and other consumables for printers for the Urban Development and Town and Country Planning Department in West Bengal. This procurement aims to ensure that the department is equipped with reliable and high-quality printing consumables to facilitate its operations and enhance productivity levels.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Bidders must be registered as a legal entity or business in compliance with local laws.
- Demonstration of prior experience in the supply of similar products is preferred.
- All bidders must possess relevant certifications that validate their capability and compliance with applicable standards.
Technical Requirements
The technical requirements for this tender include specifications for various categories of toner and ink cartridges. Bidders must provide details regarding the compatibility of the cartridges with the designated printer models to ensure seamless integration. Additionally, products must comply with industry standards for quality and performance to be considered acceptable.
Financial Requirements
Bidders are expected to provide a detailed breakdown of costs, including unit prices for each type of cartridge being offered. It is essential to adhere to any specified budgetary constraints outlined by the Urban Development and Town and Country Planning Department. Financial documents supporting the bidder's claims may also be required.
Document Submission Details
Bidders must provide a complete submission package including the bid proposal, technical specifications, pricing information, and any relevant certificates. All documents must be submitted in the designated format specified by the department, ensuring clarity and ease of evaluation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). There are specific provisions aimed at promoting the involvement of MSEs and startups, including possible relaxed eligibility criteria and preferential pricing considerations.
Evaluation Process
All submissions will undergo a rigorous evaluation process based on predefined criteria including price competitiveness, technical compliance, and bidder experience. A comprehensive scoring system will be utilized to compare all submissions fairly.
Delivery Locations
Successful bidders will be required to deliver the products to designated locations specified by the Urban Development and Town and Country Planning Department. Logistics and delivery timelines will be a crucial aspect of the contract agreement.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to contact the Urban Development and Town and Country Planning Department, West Bengal, directly. Specific contact details will be provided in the official tender documents.
In summary, the tender for GEM/2025/B/6164314 is structured to facilitate a transparent and competitive bidding process for the supply of toner cartridges, ink cartridges, and other printing consumables. Interested bidders are invited to submit their proposals in accordance with the outlined requirements to contribute to the effective functioning of the Urban Development and Town and Country Planning Department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include having a valid business registration, demonstrating prior experience in supplying similar products, and possessing relevant certifications. Bidders must ensure compliance with all local laws and regulations.
Bidders must provide specific certificates that confirm their operational capacity to supply toner and ink cartridges. This may include product certifications, ISO certifications, and any other documentation that verifies compliance with quality standards and regulatory requirements.
To participate in the tender process, bidders must register on the relevant procurement platform. Registration typically involves submitting business details, verifying identity, and uploading necessary documents to create a bidder profile that will allow access to tender documents.
Submissions must be made in specified formats as outlined in the tender documentation. Commonly accepted formats include PDF and Word documents for written proposals, while any supplemental documents such as certifications should be provided in a universally accessible format.
Bidders are generally required to submit an Earnest Money Deposit (EMD) as part of their bid, which acts as a security to ensure adherence to the terms of the tender. Additionally, a performance security may be required from the selected bidder to guarantee fulfillment of the contract terms, with specifics outlined in the tender documents.
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