Urban Development and Town and Country Planning Department West Bengal Tender by Kolkata Municipal Corporation (GEM/2025/B/6174648)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6174648
Issuing Authority: Urban Development and Town and Country Planning Department West Bengal
The scope of work for this tender includes the procurement and supply of toner cartridges, ink cartridges, and other consumables required for printers used within various departments of the Urban Development and Town and Country Planning Department West Bengal. The primary objective is to ensure timely and efficient supply that meets the operational needs of the agency, thereby enhancing productivity and efficiency.
Eligibility Criteria
To qualify, bidders must meet certain eligibility criteria which include being a registered entity capable of supplying the specified products. Bidders should demonstrate their experience in similar work and possess valid licenses to operate within the scope of this tender.
Technical Requirements
Bidders are required to provide products that adhere to specified technical requirements. These include compatibility with various printer models, adherence to quality standards, and compliance with regulatory requirements. Detailed specifications of the cartridges must be submitted with the proposal, showcasing industry-standard attributes such as page yield, color fidelity, and environmental compliance.
Financial Requirements
Bidders must also fulfill certain financial requirements. This includes submitting a bid price that is competitive yet viable. A clarity on pricing structure is important and bidders should include any applicable taxes and shipping costs. Financial statements or proofs of sound financial health may also be requested as part of the evaluation.
Document Submission Details
All bid submissions must be made in accordance with the specified guidelines set forth in the tender documentation. Bidders must ensure to provide all required documents in the stipulated format, including but not limited to technical specifications, financial proposals, and eligibility certifications. Late submissions or incomplete bids are subject to disqualification.
Special Provisions
There are special provisions in place for Micro, Small and Medium Enterprises (MSEs) and startups. These entities may benefit from simplified compliance requirements and opportunities to participate in a dedicated allocation within the procurement process, providing them with improved access to government contracts.
Evaluation Process
The evaluation of bids will be carried out in accordance with the criteria established in the tender documents. Factors such as price competitiveness, adherence to specifications, quality assurance certifications, and previous experience will be considered in selecting the vendor.
Delivery Locations
Successful bidders will be required to deliver products to various designated locations within West Bengal. Specific delivery points will be detailed during the bid evaluation process.
Contact Information
For any inquiries or further clarification regarding the tender, the interested parties are encouraged to reach out to the appropriate contact as specified in the official documentation.
In conclusion, this tender presents an excellent opportunity for qualified suppliers to engage with the government sector while contributing to the operational efficiency of the Urban Development and Town and Country Planning Department in West Bengal. All interested bidders are encouraged to carefully review the tender requirements and submit their bids comprehensively to enhance their chances for selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity recognized to supply toner cartridges and consumables. Bidders must demonstrate prior experience in similar projects and provide necessary licenses. Compliance with local regulations and quality assurance standards is vital, and companies may be required to submit a certificate of good standing or financial health.
Bidders are generally required to submit several key certificates which include business registration documents, GST registration, and quality certifications relevant to the products being supplied. Other certificates may include compliance with environmental standards and any certifications specific to printer consumables.
The submission process for documents requires that all proposals be sent electronically through the specified online portal as outlined in the tender documentation. Bidders must ensure that all files are formatted as per the guidelines provided, maintaining clarity in pricing and specification documents. Only properly formatted submissions will be evaluated.
An Earnest Money Deposit (EMD) is mandatory for all bidders. The specific amount required is typically a percentage of the total bid value and must be submitted alongside the proposal. The EMD acts as a security for the contract and will be refunded to non-selected bidders following the conclusion of the evaluation.
Participating MSEs are accorded several benefits under this tender. These include exemptions from certain eligibility requirements, greater attention during evaluations, and potential financial assistance in complying with technical standards. Startups may also have separate provisions to encourage participation in government procurement contracts.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders