Urban Development and Town and Country Planning Department West Bengal Tenders (GEM/2025/B/6148285)
Multifunction Machine MFM (V2)
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Introduction
The Tender Reference Number: GEM/2025/B/6148285 is hereby issued by the Urban Development and Town and Country Planning Department of West Bengal. This tender is aimed at procuring Multifunction Machines (MFM), specifically Version 2, to enhance operational efficiency in various urban planning contexts. This comprehensive document outlines the scope of work, eligibility criteria, technical and financial requirements, submission details, and evaluation procedures.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for multifunction machines that are capable of performing multiple tasks essential for urban development. These machines are expected to increase productivity, reduce maintenance costs, and improve the effectiveness of services provided by the Urban Development Department. The scope of work includes delivery, setup, and training for operating personnel to ensure the effective utilization of these machines.
Eligibility Criteria
Bidders should fulfill the following eligibility criteria to participate in this tender:
- The bidder must be a registered entity with a valid registration number.
- The bidder should have experience in supplying similar equipment to government departments or larger enterprises.
- Compliance with national quality and safety standards is mandatory.
Technical Requirements
Proposed multifunction machines (MFM) must adhere to various technical specifications including:
- Compatibility with existing infrastructure.
- Energy efficiency ratings meeting specified criteria.
- User-friendly interface and operational technology for ease of use.
- Maintenance and support services to be offered post-delivery.
Financial Requirements
Bids must include:
- Detailed pricing information in the specified format.
- Proof of financial stability to handle the contract’s obligations.
- If applicable, information on the ability to provide performance security as required in the contract.
Document Submission Details
Bidders must submit proposals electronically through the specified tender portal. All submissions must include necessary documents including:
- Technical specifications.
- Financial bid breakdown.
- Compliance certifications. Failure to comply with submission requirements may result in disqualification.
Special Provisions
The tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these sectors will receive special consideration, potentially enhancing their chances of securing the tender.
Evaluation Process
The evaluation process consists of a two-tier review of technical and financial proposals. Bids will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness and value for money.
- Past performance and reliability.
Delivery Locations
Successful bidders will be required to deliver the multifunction machines (MFM) to designated locations within the jurisdiction of the Urban Development and Town Planning Department. The specifics will be discussed during the contract phase.
Contact Information
For further inquiries regarding this tender, bidders may contact the issuing department's official email for clarifications regarding specifications or submission processes. This opportunity aims to engage entities looking to contribute to effective urban development through innovative technologies.
FAQs
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid registration number, having experience in providing similar equipment to government departments or larger organizations, and compliance with national quality and safety standards. It’s essential that bidders demonstrate their capability and reliability in fulfilling contract obligations.
To participate in this tender, bidders must provide proof of their registration, quality certifications relevant to the proposed products, and financial documents that reflect stability and past experiences. These certificates ensure compliance with local regulations and quality expectations laid out by the Urban Development Department.
Submissions must be made electronically through the designated tender portal in specified formats as outlined in the tender documentation. Typically, acceptable formats include PDF for documents, and Excel for financial spreadsheets. Clarity and completeness in submissions are paramount for successful participation.
Bidders awarded contracts will be required to provide performance security as a guarantee for fulfilling the contract terms. This ensures commitment to quality and timely delivery. The specifics regarding the amount and nature of the security will be detailed in the contractual agreement post-evaluation.
The tender includes provisions aimed specifically at encouraging bids from MSEs and startups. These benefits may include relaxed eligibility criteria, potential for preference in bidding processes, and an emphasis on supporting local businesses through this procurement opportunity, aligning with government initiatives.
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