Urban Development and Town and Country Planning Department West Bengal Tender by Kolkata Municipal Corporation (GEM/2025/B/6164537)
Toner Cartridges / Ink Cartridges / Consumables for Printers
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Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6164537
Issuing Authority: Urban Development and Town and Country Planning Department, West Bengal
The Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers tender aims to solicit bids from qualified suppliers to provide high-quality printer consumables. This initiative is crucial to maintaining operational efficiency within the Urban Development and Town and Country Planning Department of West Bengal.
Scope of Work and Objectives
The primary scope of work includes the supply of toner cartridges, ink cartridges, and other printer consumables that meet standard quality requirements. The objective is to ensure that the department has a continuous supply of reliable consumables to support printing operations and the functioning of various administrative tasks.
Eligibility Criteria
Bidders must meet specific eligibility criteria to participate in this tender. These include being a registered entity, possessing a valid GST number, and having a proven track record of similar supply work. Bidders are also required to possess any necessary certifications verifying compliance with industry standards.
Technical Requirements
The technical requirements for the consumables include compliance with standardized quality specifications to ensure optimal performance in printers. Bidders must submit detailed specifications for each offered product, including compatibility with various printer models, warranty information, and quality assurance protocols.
Financial Requirements
Interested parties must also provide comprehensive financial documentation, including proof of previous sales, financial statements, and relevant tax compliance certifications. The pricing structure should reflect the total quantity of consumables amounting to 200 units as outlined in the tender documents.
Document Submission Details
Bidders are expected to submit their proposals electronically through the designated e-procurement platform. All required documents, including technical and financial proposals, must be uploaded in acceptable formats such as PDF or Word. It is crucial for bidders to adhere to the submission guidelines to ensure their proposals are considered.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may benefit from relaxed financial requirements under this tender. This provision aims to promote participation from startups and smaller firms, encouraging innovation and competition within the procurement landscape. Provisions related to compliance with 'Make in India' policies, as well as local content procurement rules, are applicable and will be part of the evaluation.
Evaluation Process
The evaluation process will consider various criteria, including compliance with technical specifications, quality standards, pricing, and delivery capabilities. Bids will be assessed for value for money while ensuring adherence to statutory and regulatory obligations.
Delivery Locations
The successful bidders will be required to deliver the purchased consumables to specified locations within West Bengal’s administrative offices. The department will provide a detailed delivery schedule to ensure that supplies are received as needed.
Contact Information
For inquiries regarding the tender, parties are encouraged to refer to the procurement portal for official communication channels. Detailed contact information should be available on the tender announcements and procurement platforms.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a valid GST number, and demonstrating prior experience in supplying toner cartridges or similar products. Bidders may also be required to furnish necessary certificates to prove their compliance with the specified technical and financial norms to qualify for participation.
Bidders must provide various certificates such as GST registration, company registration, and certifications proving compliance with industry standards. Additionally, quality assurance certifications for the toner cartridges and ink cartridges are crucial to meet the tender’s expectations.
The registration process typically involves creating an account on the designated e-procurement portal. Interested bidders need to follow the instructions provided in the tender document to complete their registration. It’s vital to ensure that all information entered is accurate and complete for the submission to be valid.
The payment terms outlined in this tender will specify the conditions for payment upon successful delivery and acceptance of the toner cartridges and consumables. Generally, payments will be processed post-delivery and may involve submission of an invoice and confirmation of satisfactory receipt of goods.
Yes, the quality standards to be met by the toner cartridges and ink cartridges must align with established industry norms. Compliance with specified testing criteria ensures that products offered perform reliably and meet the department’s operational needs. Assurance of quality must be documented in the bids submitted for review.
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