Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers

Reference Number: GEM/2025/B/6164602

Issuing Authority/Department: Urban Development and Town and Country Planning Department, West Bengal

Scope of Work and Objectives

The objective of this tender is to solicit bids for the supply of toner cartridges, ink cartridges, and other printer consumables required by the Urban Development and Town and Country Planning Department of West Bengal. The total quantity of consumables required is 100 units. The purpose is to ensure that the department’s printing needs are met efficiently and without interruptions.

Eligibility Criteria

To be eligible for submission, bidders must be recognized legal entities with the capability to supply the specified consumables. Eligible bidders should possess relevant certifications and must be compliant with state and national procurement regulations.

Technical Requirements

Bidders must demonstrate technical capability by providing details of the products offered, including compatibility with different models of printers and adherence to quality standards. It is imperative that all products meet industry specifications and performance criteria to ensure effective functioning.

Financial Requirements

Tenderers are required to provide a comprehensive financial proposal detailing the pricing structure for the consumables being tendered. Proposals must reflect competitive pricing and should include any applicable taxes and clearance fees.

Document Submission Details

All documents related to the tender, including technical and financial proposals, must be submitted through the designated online portal. Proper formatting of documents is critical to ensure clarity and review efficiency. Incomplete submissions may result in disqualification.

Special Provisions

There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are aimed at encouraging participation from smaller entities and will be considered during the evaluation process.

Evaluation Process

Bids will be evaluated based on criteria that include technical compliance, pricing, and bidder experience. The evaluation process is designed to ensure fairness and transparency, adhering strictly to established procurement guidelines.

Delivery Locations

The consumables are to be delivered to various locations specified by the Urban Development and Town and Country Planning Department within West Bengal. Bidders should include details of their logistics capabilities in their bids.

Contact Information

For queries related to this tender, bidders are encouraged to refer to the official communication channels of the Urban Development and Town and Country Planning Department. All inquiries should be directed to the appropriate department representatives via the designated contact methods provided in official documentation.

This tender presents an opportunity for qualified bidders to engage with the Urban Development and Town and Country Planning Department for the supply of critical office consumables, thereby ensuring the smooth operation of departmental functions. Bidders should prepare their submissions in accordance with the guidelines provided above to enhance their chances for successful bids.