Urban Development and Town and Country Planning Department West Bengal Tender by Howrah Municipal Corporation (GEM/2025/B/6156578)

Tender Title: Supply of Entry and Mid-Level Desktop Computers and Multifunction Machines

Tender Reference Number: GEM/2025/B/6156578

Issuing Authority: Urban Development and Town and Country Planning Department, West Bengal

Scope of Work and Objectives

The objective of this tender is to procure Entry and Mid-Level Desktop Computers and Multifunction Machines (MFM) to enhance the operational efficiency of the Urban Development and Town and Country Planning Department in West Bengal. The total quantity required under this tender is three units of each specified category. The acquired equipment will support the department's ongoing projects aimed at improving urban infrastructure and services.

Eligibility Criteria

Interested bidders must fulfill specific eligibility requirements to participate in this tender. Eligible entities include registered companies with proven experience in providing desktop computers and multifunction machines. Bidders need to showcase previous successful projects that meet the technical specifications set forth in the tender documents. Additionally, having a valid GST registration is mandatory.

Technical Requirements

The technical requirements involve specifications for both the desktop computers and multifunction machines, including processing power, memory capacity, connectivity options, and durability standards. Bidders must provide a detailed description of the equipment's capabilities, including brand and model information, to ensure compliance with the established standards. Additionally, adherence to relevant quality standards during production and packaging must be strictly maintained.

Financial Requirements

Bidders must demonstrate financial stability and the capability to fulfill the contract's financial obligations. This includes appropriate documentation of previous sales and service support relevant to the proposed equipment. The proposal must include a detailed price breakdown, covering all costs associated with delivery, installation, and warranty provisions.

Document Submission Details

All bids must be submitted electronically through the designated tender submission portal. Required documentation includes technical proposals, financial offers, and compliance certificates. Bidders need to ensure that all submissions comply with the prescribed formats and requirements outlined in the tender guidelines.

Special Provisions

This tender supports Micro and Small Enterprises (MSEs) by providing certain concessions, as outlined in the procurement policies. Startups are also encouraged to apply, fostering innovation and competition. Bidders must declare their status as MSE or startup to avail benefits.

Evaluation Process

The evaluation will be conducted in a meticulous manner, focusing on both technical and financial criteria. Proposals will be assessed based on their adherence to the stipulated requirements and quality standards. Bidders will be notified of the outcomes in a timely manner post-evaluation.

Delivery Locations

Successful bidders will be required to deliver the equipment to designated locations specified by the Urban Development and Town and Country Planning Department in West Bengal. The delivery schedule will be outlined upon contract award.

Contact Information

For further inquiries regarding this tender, bidders can refer to the official contact details provided in the tender document.