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Tender Title: Procurement of Tractors
Reference Number: 938465fb
Issuing Authority: Urban Development and Town and Country Planning Department, West Bengal
The Urban Development and Town and Country Planning Department of West Bengal is seeking bids for the procurement of eight (8) units of Tractors (V1). This tender aims to enhance agricultural practices and enhance the rural infrastructure through the provision of advanced machinery to support local farmers and communities.
Scope of Work and Objectives
The primary objective of this tender is to procure high-performance tractors that are tailored for agricultural and developmental tasks. The successful bidders will be required to provide tractors that meet the specified technical requirements and demonstrate durability and efficiency in field operations.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility requirements:
- Be a registered business entity complying with West Bengal's business regulations.
- Provide registration of their firm, including GST registration.
- Submit documents demonstrating experience in supplying tractors and relevant machinery.
- Maintain all necessary certifications pursuant to safety and quality standards.
Technical Requirements
Bidders must adhere to specific technical specifications related to the tractors, including but not limited to:
- Engine capacity and power outputs that meet industry standards.
- Advanced transmission systems and fuel efficiency metrics.
- Safety features including emergency brakes and safety guards.
- Adherence to the local emission standards.
Financial Requirements
Bidders are required to demonstrate:
- A valid bank guarantee or Earnest Money Deposit (EMD) as specified in the tender documentation.
- Compliance with payment terms which are usually on delivery and acceptance of the goods.
- Submission of financial profiles showing turnover and liquidity to ensure purchasing capabilities.
Document Submission Details
All required documentation must be submitted electronically as well as in hard copies. The submissions should include:
- Bid proposal
- Technical and financial documents
- Compliance certifications
- Any additional documents as stipulated in the tender guidelines
Special Provisions
The procurement process encourages participation from Micro, Small, and Medium Enterprises (MSEs), along with beneficial provisions for startups. These incentives include:
- Relaxation in eligibility criteria for MSEs.
- Priority in evaluation for bids that offer significant local content aligning with ‘Make in India’ policies.
Evaluation Process
Bids will undergo a rigorous evaluation process based on:
- Compliance with eligibility and technical requirements.
- Financial proposal evaluation including overall pricing strategies.
- Quality and reliability of past supplies.
Delivery Locations
The successful bidder will be responsible for delivering the tractors to designated locations within West Bengal, ensuring timely and efficient distribution directly to various agricultural hubs.
Contact Information
For further information or inquiries regarding this tender, bidders may contact the Issuing Authority. Please ensure that questions are directed to the official channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be a registered entity with the necessary local business licenses and GST registration. It is also essential for bidders to demonstrate past experience in supplying tractors, alongside providing certification that proves they meet safety and quality standards established by local regulations.
Bidders need to comply with detailed technical specifications such as engine capacity, fuel efficiency, safety features, and adherence to local emission standards. Each tractor must exhibit an advanced design that ensures durability and high performance for agricultural practices.
The Earnest Money Deposit (EMD) is a pre-bid submission document which secures the bid against the risk of withdrawal or non-compliance with the tender requirements. The specified amount must be submitted along with the bid documents, and it’s typically returned to bidders not awarded the contract post-evaluation.
Bidders must submit their proposals both electronically and in physical forms, including all required technical documents and financial information. The submission process requires strict adherence to formats and guidelines as mentioned in the tender documentation to ensure compliance.
This tender aims to support Micro, Small, and Medium Enterprises (MSEs) and offers benefits such as relaxed eligibility criteria and additional evaluation points for bids emphasizing local production. Similar provisions are extended to startups to foster innovation and economic development, particularly in line with Make in India initiatives.
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