Urban Development and Town and Country Planning Department West Bengal Tender by Kolkata Municipal Corporation (GEM/2025/B/6161971)

Tender Title and Reference Number

Entry and Mid Level Laptop - Notebook Tender
Reference Number: GEM/2025/B/6161971

Issuing Authority/Department

This tender is issued by the Urban Development and Town and Country Planning Department, West Bengal.

Scope of Work and Objectives

The purpose of this tender is to procure entry and mid-level laptops and notebooks that meet the operational needs of the Urban Development and Town and Country Planning Department in West Bengal. The objective includes acquiring laptops that feature adequate specifications to support various software applications utilized by the department, thereby enhancing productivity and facilitating effective governance within the state.

Eligibility Criteria

Eligible bidders must be registered entities in India and must comply with relevant statutory requirements. Bidders should have a proven track record in supplying laptops and must fulfill specific operational standards as designated in the tender's technical requirements. Companies successful in previous tenders or those with sufficient fiscal stability may receive favorable consideration.

Technical Requirements

The laptops must meet the following technical specifications:

• Processor: Minimum of Intel Core i5 or equivalent
• RAM: At least 8GB DDR4
• Storage: 256GB SSD or higher
• Operating System: Pre-installed Windows 10 or above
• Integrated webcam and microphone
• Battery life: Minimum of 6 hours

Proposals should include compliance with stringent quality standards, ensuring that the devices are durable and suitable for intensive tasks.

Financial Requirements

Bidders are required to submit a financial proposal that includes detailed pricing information. The financial documents should reflect all applicable costs, including delivery, installation, training, and taxes. Tenderers should also adhere to the financial guidelines outlined in the tender documentation.

Document Submission Details

All bids must be submitted electronically through the designated submission portal specified by the issuing authority. The proposal must include:

• Technical proposal
• Financial proposal
• Eligibility documents
• Compliance certificates
• Any other required documents

Special Provisions

There will be special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, providing opportunities for these entities to participate in the bidding process. Preference may be given to MSEs as outlined in applicable government policies.

Evaluation Process

The evaluation process will adhere to a transparent methodology where both technical capability and financial bids will be assessed. Criteria will include:

• Compliance with technical specifications
• Comprehensive pricing analysis
• Past performance and experience in similar projects

Delivery Locations

The laptops will be delivered to the Urban Development and Town and Country Planning Department's designated offices across various locations in West Bengal.

Contact Information

For any queries related to the tender, bidders are encouraged to use the official communication channels provided in the bidding documentation.