Urban Development and Town and Country Planning Department West Bengal Tender by Howrah Municipal Corporation (GEM/2025/B/6156672)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6156672
Issuing Authority/Department
This tender is issued by the Urban Development and Town and Country Planning Department West Bengal. The department plays a pivotal role in enhancing urban infrastructure and ensuring sustainable development.
Scope of Work and Objectives
The primary objective of this tender is to procure five Multifunction Machines (MFM V2), which are essential for streamlining various operational tasks within the department. The multifunction machines should be capable of handling multiple functionalities, contributing to increased efficiency and productivity in urban development projects.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. All interested suppliers should be registered entities that can provide documentation proving their capability and experience in delivering similar equipment. The supplier’s response to this tender must satisfy any local regulations regarding procurement and delivery.
Technical Requirements
The technical specifications for the Multifunction Machine include but are not limited to:
- Multi-functionality (printing, scanning, copying)
- High-resolution output capabilities
- Wireless connectivity and mobile printing options
- Energy efficiency standards compliance Participants are encouraged to demonstrate how their offered products meet or exceed these specifications.
Financial Requirements
Bidders must provide detailed pricing information, inclusive of all associated costs such as installation, maintenance, and after-sales services. Additionally, bidders are required to submit an Earnest Money Deposit (EMD) to ensure their commitment.
Document Submission Details
All proposals should be submitted electronically through the designated government procurement portal. Bidders must ensure that all documents are uploaded in the specified formats (PDF, DOCX) and must adhere to the submission guidelines stated in the tender notice.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and promotes the 'Make in India' initiative. Bidders who qualify as MSEs may avail themselves of certain advantages during the evaluation process, thereby encouraging local manufacturing and procurement.
Evaluation Process
The evaluation of bids will be conducted in a transparent manner. Criteria include technical compliance, financial viability, and adherence to quality standards. Special consideration will be given to proposals that offer favorable payment terms, delivery timelines, and after-sales support.
Delivery Locations
Supply of the Multifunction Machines is expected to occur at designated locations as specified by the Urban Development and Town and Country Planning Department in West Bengal.
Contact Information
For further details or clarifications, interested parties can reach out via the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a history of supplying similar equipment, and complying with local procurement regulations. Bidders must provide documentation that outlines their capabilities and experience in delivering multifunction machines or equivalent products.
Bidders must furnish several required certificates, including registration certificates, tax compliance documents, and product-specific certifications that validate their offerings against applicable quality standards. These documents ensure that the bidder complies with industry regulations and standards.
The registration process entails signing up on the designated government procurement portal, filling in the required information, and uploading relevant documents to support eligibility and technical specifications. It is critical for bidders to ensure all details are accurate and complete prior to submission.
All required documents should be submitted in accepted document formats, predominantly PDF or DOCX. Bidders should verify that all files are legible, properly formatted, and adhere to any size restrictions mentioned in the tender documentation.
MSEs are entitled to specific benefits under this tender, including preferential treatment during the evaluation process and the potential for reduced financial security requirements. Additionally, MSEs are encouraged to participate as part of the ‘Make in India’ initiative, fostering local enterprise growth and participation in government projects.
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