Urban Development and Town and Country Planning Department West Bengal Tenders (GEM/2025/B/6020918)
Entry and Mid Level Desktop Computer
Tender Timeline
Tender Title: Entry and Mid Level Desktop Computer
Reference Number: GEM/2025/B/6020918
Issuing Authority: Urban Development and Town and Country Planning Department West Bengal
The Entry and Mid Level Desktop Computer procurement tender aims to acquire a total of six desktop computers catering to various operational needs within the Urban Development and Town and Country Planning Department of West Bengal. This tender invites qualified suppliers to submit their proposals, showcasing their capability to meet the technical specifications and standards set forth by the Department.
Scope of Work and Objectives
The primary objective of this tender is to procure desktop computers suitable for entry and mid-level users. The scope involves providing robust hardware that can efficiently handle software applications used in urban planning and development projects. Suppliers are required to detail the specifications of the desktops being offered, ensuring they meet or exceed the operational requirements of the department.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities in their respective sectors. Suppliers must demonstrate a history of successful deliveries of similar products and provide evidence of their financial stability, competency, and appropriate technical expertise. Eligible bidders should also comply with the relevant local and national regulations governing procurement.
Technical Requirements
Participating vendors are required to propose desktops that meet the following technical specifications:
- Minimum processor specifications
- Adequate RAM and storage capacity
- Compatibility with standard operating systems and software applications
- Warranty and after-sales support provisions
Bidders should include detailed brochures, manuals, and compliance data with their submissions to confirm conformance with these technical requirements.
Financial Requirements
All bidders must provide a detailed financial proposal that includes:
- Pricing structure for the desktop computers
- Details of any associated costs, such as delivery or installation fees
- Payment terms that align with the department’s expectations
Document Submission Details
Interested suppliers must submit their proposals electronically through the designated portal. All necessary documents, including technical proposals and financial bids, should be provided in an easily accessible format. Vendors must ensure that they follow all submission guidelines to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), as well as startups. MSEs may receive benefits that facilitate their participation and support the government’s commitment to promoting local businesses. Compliance with local content policies and a focus on 'Make in India' initiatives are also encouraged.
Evaluation Process
The evaluation of bids will be conducted with a comprehensive approach, focusing on:
- Technical Compliance: Adherence to the specified technical requirements
- Financial Assessment: Reasonableness and competitiveness of pricing
- Past Performance: Previous experience and successful delivery of similar projects
Only those bids satisfying the technical requirements will be considered for financial evaluation.
Delivery Locations
The delivery of the desktop computers will be made to the Urban Development and Town and Country Planning Department West Bengal. The specific locations will be confirmed post-evaluation of the successful bids.
Contact Information
For further inquiries, potential bidders can reach out to the Urban Development and Town and Country Planning Department, whose contact details should be available through the official tender portal or the department's official website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering entry and mid-level desktop computers. Suppliers must demonstrate financial stability and a track record of fulfilling similar contracts. Compliance with local and national procurement regulations is essential, along with the ability to provide adequate technical support and warranty for offered products.
The technical specifications required include a minimum configuration that satisfies the operational needs of the Urban Development and Town and Country Planning Department. Suppliers must provide details on processor speed, RAM, storage capacity, and compatibility with relevant software. Documentation supporting the adherence to these specifications should be included in the bid submission.
The Earnest Money Deposit (EMD) is typically required to secure the bid and must be submitted along with the proposal. The EMD amount varies based on the contract value and is aimed at ensuring that bidders are serious in their commitment. Failure to submit the required EMD may lead to disqualification from the tender process.
Bidders must submit their proposals electronically through the designated procurement portal. All documents, including technical and financial proposals, should be uploaded in the specified format. It’s crucial for vendors to follow the outlined submission methods to ensure their bids are considered.
MSEs are encouraged to participate in this tender, following provisions to promote local enterprises. This may include relaxed eligibility criteria, guidance through the submission process, and potential financial incentives for MSEs conforming to local content policies. Compliance with ‘Make in India’ initiatives is also emphasized to boost local manufacturing capabilities.
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