Urban Development and Town and Country Planning Department West Bengal Tenders (GEM/2025/B/6158664)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6158664
The Urban Development and Town and Country Planning Department of West Bengal is seeking bids for the Multifunction Machine MFM (V2). This tender aims to procure advanced multifunctional machines that enhance productivity and improve the efficiency of urban operations. The awarded entity will be responsible for supplying the aforementioned machines, which are essential for various urban development projects across the state.
Scope of Work and Objectives
The primary objective of this tender is to supply a Multifunction Machine (MFM) that provides diverse functionalities, including but not limited to printing, scanning, and copying. The machine is expected to meet specific performance parameters and operational standards, thereby aiding various departments in their daily activities.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity as per the Indian regulations.
- Possess the necessary licenses and permits to operate and supply the equipment proposed in the tender.
- Proven track record in the supply of similar equipment within the industry.
Technical Requirements
The proposed machines must adhere to the following technical specifications:
- High-speed printing capabilities with a minimum resolution specification.
- Energy-efficient operation modes.
- User-friendly interface for ease of use.
- Comprehensive warranties and maintenance support for at least three years.
Financial Requirements
Bidders need to demonstrate financial stability and capacity to undertake the project. This includes:
- Submission of audited financial statements for the past two financial years.
- Proof of working capital sufficient to handle the procurement and subsequent supply stages.
Document Submission Details
Interested bidders are required to submit their applications and necessary documents electronically through the designated platform. All submissions must be precise and conform to the prescribed formats to ensure a smooth evaluation process.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits such as:
- Price preference to MSE bidders.
- Relaxation in the criteria for financial standing.
Evaluation Process
Bids will undergo a rigorous evaluation process based on the following criteria:
- Compliance with all mentioned specifications and requirements.
- Financial offer assessment.
- Demonstrated experience and previous performance in similar projects.
Delivery Locations
The delivery of the Multifunction Machine should encompass various urban development offices throughout West Bengal, ensuring adequate distribution to essential locations.
Contact Information
For any queries related to this tender, potential bidders can reach out to the Urban Development and Town and Country Planning Department of West Bengal. Specific contact details will be available on the official tender announcement platform.
Additionally, all interested parties are encouraged to carefully review the tender guidelines, ensuring full compliance with the submission requirements, and take advantage of this opportunity to contribute to urban enhancement projects in West Bengal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing necessary licenses related to the supply of multifunction machines, and having a proven track record in delivering similar equipment to assure competency.
The technical specifications require the multifunction machines to have high-speed printing capabilities, energy-efficient operations, a user-friendly interface, and a warranty and maintenance support period of at least three years to ensure reliability.
An Earnest Money Deposit (EMD) may be mandatory for participation in this tender. The specified amount must be submitted in the accepted format along with the bid documents to show commitment to the tender process and may be forfeited in case of bid withdrawal after submission.
Bids should be submitted electronically via the official tender platform, following the prescribed formats for all required documents, including technical and financial proposals to adhere to compliance standards set forth in the tender guidelines.
This tender includes provisions for MSEs such as price preference, which allows MSE bidders to have an edge in the evaluation process, along with relaxed financial requirements designed to encourage participation from smaller enterprises contributing to local economic growth.
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