Tender Title: Supply and Installation of Scanners, Entry and Mid-Level Desktop Computers, Computer Printers, and Multifunction Machines

Reference Number: GEM/2025/B/6156341

Issuing Authority: Urban Development Department

Scope of Work and Objectives

The purpose of this tender is to invite qualified suppliers to provide a comprehensive package of office equipment, specifically focusing on scanners, entry and mid-level desktop computers, computer printers, and multifunction machines (MFM). The objective is to enhance operational efficiency through modern technological solutions within urban development initiatives. Tenderers are expected to deliver equipment that meets specified performance standards intended for government use.

Eligibility Criteria

To be eligible for participation in this tender, bidders must be registered legal entities capable of providing the required equipment. Additionally, the tender invites proposals from Micro, Small, and Medium Enterprises (MSEs), ensuring a broad spectrum of bidders can participate in promoting local business and innovation.

Technical Requirements

Eligible bidders must meet the technical specifications as listed in the tender documentation, which includes:

• Scanning capabilities with high-resolution outputs.
• Desktop Computers must possess minimum specifications such as an Intel i5 processor, 8GB RAM, and 1TB HDD.
• Printers should be multifunctional, capable of printing, scanning, and copying with efficient page-per-minute outputs.
• All machines must comply with the latest environmental standards and certifications.

Financial Requirements

Bidders are required to provide a detailed financial proposal, including pricing for all items offered under the tender. Proposals must consider the total quantity of 14 units across the different categories and must demonstrate financial viability to fulfill the contract.

Document Submission Details

Bids must be submitted electronically through the designated procurement portal. All documents, including technical specifications and financial offers, should be in PDF or DOC format, ensuring clarity and professionalism.

Special Provisions

The tender encourages participation from MSEs and startups, providing them with potential advantages in terms of evaluation and selection. These provisions are aimed at fostering local entrepreneurship and innovation in the technology space.

Evaluation Process

The evaluation process will be systematic and will consider both technical compliance and financial competitiveness. Buyers must adhere to the procurement guidelines which emphasize transparency and fairness, ensuring a balanced outcome that aligns with the Urban Development Department’s objectives.

Delivery Locations

All equipment must be delivered to specified locations identified by the Urban Development Department upon contract award. Bidders should include a clear outline of logistics capabilities within their proposals.

Contact Information

For further inquiries, interested bidders may reach out via the designated procurement portal or directly to the Urban Development Department's office contact points. Details of the contact channels will be available in the tender documentation.

This tender represents an important opportunity for vendors to contribute to the technological advancement of urban infrastructure. All parties interested in participating are encouraged to place their proposals in accordance with the outlined requirements to facilitate a successful bidding process.