Tender Title: Supply of Computer Equipment

Tender Reference Number: GEM/2025/B/6144517

Issuing Authority: Urban Development Department

Scope of Work and Objectives

The Urban Development Department invites tenders for the procurement of essential office equipment, specifically focusing on Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Line Interactive UPS with AVR (V2). The objective of this tender is to enhance the department's operational efficiency by upgrading existing infrastructure and ensuring reliable support for daily activities. A total of 24 units are to be supplied under this tender to meet the technological requirements of the department.

Eligibility Criteria

To be eligible to participate, bidders must be a registered entity capable of supplying the specified equipment. Companies must demonstrate relevant experience in supplying IT equipment, particularly desktop computers and multifunction printers. Bidders are also required to comply with any legal obligations pertaining to government contracts.

Technical Requirements

Bidders must provide detailed specifications of the proposed products, including but not limited to:

• Technical specifications of Entry and Mid-Level Desktop Computers which must support standard office applications efficiently.
• Multifunction Machines being capable of printing, scanning, and copying with recommended print speeds.
• Line Interactive UPS with AVR that ensures operational continuity during power interruptions.

Additionally, all products must meet relevant industry quality standards, emphasizing reliability and durability in a government setting.

Financial Requirements

Bidders must provide a comprehensive financial proposal detailing the cost for each item listed. As part of the tender process, an Earnest Money Deposit (EMD) will be required to ensure the seriousness of the bids. Specific financial documents such as tax compliance certificates must accompany the submission.

Document Submission Details

All bids must be submitted electronically via the designated procurement platform. Bidders are encouraged to ensure that all documents are correctly formatted in accepted digital formats (e.g., PDF, DOCX). Incomplete submissions may lead to disqualification.

Special Provisions

This tender includes provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and Startups. Specific benefits such as reserved quotas and relaxed financial criteria may apply. Bidders must explicitly mention MSE or Startup status in their proposals to avail of these benefits.

Evaluation Process

Proposals will be evaluated based on a multifactor analysis including pricing, product specifications, and compliance with the stipulated requirements. The department reserves the right to assess the bids based on overall best value offered to the public sector.

Delivery Locations

Successful bidders will be required to deliver the equipment to the designated offices of the Urban Development Department as specified in the final agreed contract.

Contact Information

For any inquiries, please reach out to the Urban Development Department through official channels listed on the procurement platform.