The GEM/2025/B/6157068 tender, issued by the Urban Development Department Uttar Pradesh, aims to procure various lighting solutions essential for urban infrastructure. This tender encompasses the supply of Octagonal Poles with Single Arm or Double Arm Brackets and LED Luminaires specifically designed for road and street lighting applications.

Scope of Work and Objectives

The primary objective of this tender is to acquire 70 units of Octagonal Poles along with LED Luminaire fittings that conform to the IS 10322 (Part 5 / Section 3) standard. The project intends to enhance urban areas with efficient lighting solutions that meet safety, sustainability, and aesthetic considerations. The strategic focus is on leveraging technologically advanced luminaire systems that support energy conservation while delivering high-performance illumination.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• Valid registration as a supplier or manufacturer in the relevant category.
• Compliance with industry standards concerning lighting and infrastructure products.
• Experience in executing similar contracts, showcasing robust project management and quality assurance processes.

Technical Requirements

Bidders are required to provide detailed documentation demonstrating compliance with the technical specifications outlined in the tender. This includes:

• Specifications of Octagonal Poles and LED Luminaire that adhere to the IS 10322 standards.
• Assurance of performance metrics, including light efficacy, durability, and weather resistance.
• Quality standards documentation that substantiates the materials used in manufacturing.

Financial Requirements

All bidders must comply with specified financial requirements which include:

• Submission of a bank guarantee or Earnest Money Deposit (EMD) as stipulated in the tender documents.
• A demonstration of financial health through substantive financial statements or audit reports from the past fiscal years.
• Transparent pricing mechanisms based on a clear breakdown of costs associated with manufacturing and supply.

Document Submission Details

Interested participants are encouraged to submit their bids electronically through the designated portal. The submission must include:

• Completed procurement application form.
• All necessary supporting documents, including technical and financial documentation.
• Details regarding delivery timelines and logistics.

Special Provisions

This tender includes provisions to promote the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. Such provisions entail the acceptance of lower financial eligibility thresholds, ease of access to tender documents, and additional scoring benefits during evaluation, encouraging broader competition and innovation within the industry.

Evaluation Process

The evaluation process will select bidders based on a set of criteria focusing on:

• Technical proficiency in meeting the specified requirements.
• Financial viability and cost-effectiveness of proposals.
• Historical performance on similar projects and overall reputation in the industry. The selection will follow a structured qualitative and quantitative assessment.

Delivery Locations

The successful bidder will be required to deliver the lighting solutions to designated urban development sites within Uttar Pradesh as specified in the official documents. Delivery schedules and logistics will be coordinated with the Urban Development Department to ensure compliance with project timelines.

Contact Information

For inquiries related to the tender, specific contact details will be available through the official tendering portal. Bidders are encouraged to check for updates or clarifications during the tender process to ensure complete compliance.