Urban Development Department Uttar Pradesh Tender by E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh (GEM/2025/B/6147877)
Octagonal Pole with Single Arm or Double Arm Brackets (V2),LED Luminaire for Road and Street Lights
Tender Timeline
Tender Title: Supply and Installation of Octagonal Poles and LED Luminaire
Tender Reference Number: GEM/2025/B/6147877
Issuing Authority: Urban Development Department, Uttar Pradesh
The Urban Development Department of Uttar Pradesh invites bids for the supply and installation of octagonal poles with single arm or double arm brackets and LED luminaire designed for road and street lighting applications. This project aims to enhance the illumination and safety in urban areas while ensuring compliance with the latest standards outlined in IS 10322 (Part 5 / Section 3).
Scope of Work and Objectives
The primary objective of the tender is to procure and install 20 units of octagonal poles equipped with conforming LED luminaires to improve the visibility and safety on roads. The successful bidder will be responsible for the complete project execution, from the supply of materials to the installation and verification of functionalities as per given specifications and requirements.
Eligibility Criteria
To be eligible for participating in the tender process, bidders should meet the following criteria:
- Must be a registered entity under the relevant authority.
- Previous experience in similar projects involving street lighting systems.
- Compliance with local procurement regulations.
Technical Requirements
Bidders must ensure that the products meet the specifications as dictated by IS 10322 (Part 5 / Section 3). Components should include:
- Octagonal poles should be constructed from high-quality materials to withstand environmental conditions.
- LED luminaires must be energy-efficient and provide adequate lighting based on calculated lumen output for typical street applications.
Financial Requirements
Bidders are required to demonstrate financial stability, which will include providing bank statements, documents verifying past project budgets, and an estimated cost analysis for this project. A breakdown of costs for materials, labor, and any associated expenses is mandatory.
Document Submission Details
All bid submissions must adhere to the guidelines outlined in the tender documentation. Bids need to be submitted electronically through the designated portal. Supporting documents, including eligibility proofs, technical specifications, and financial statements, should be included with the primary bid.
Special Provisions
Preference will be given to Micro, Small, and Medium Enterprises (MSEs) and startups in line with government initiatives. This provision encourages participation from smaller firms and supports local entrepreneurship.
Evaluation Process
The evaluation of the submitted bids will be conducted based on the following criteria:
- Compliance with technical specifications
- Financial proposals
- Past performance and experience
- Quality assurance measures
Bids will be assessed to ensure alignment with both financial and technical requirements, allowing for a comprehensive evaluation process geared towards finding the most compliant and capable contractor.
Delivery Locations
The delivery and installation of the materials will take place across designated urban areas within Uttar Pradesh. Exact locations will be clarified upon successful bid selection.
Contact Information
For any inquiries regarding the tender, interested parties may reach out to the Urban Development Department directly at their official communication channels. Details for contact can be found within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable governmental regulations, possessing experience in executing similar street lighting projects, and complying with local procurement regulations. Bidders should also demonstrate adequate technical capabilities to meet the specifications outlined for the octagonal poles and LED luminaires.
The technical specifications mandate that all LED luminaires conform to IS 10322 (Part 5 / Section 3). They must be energy-efficient, provide sufficient lumen output for road and street lighting, and be constructed using materials that offer durability and resistance to environmental factors. Bidders need to provide documentation verifying compliance with these standards.
Payment terms typically involve an upfront earnest money deposit (EMD) and subsequent payments made upon completion of established project milestones. Specific conditions concerning payment schedules and amounts will be detailed in the tender documentation, ensuring that all transactions are transparent and in compliance with existing financial regulations.
Bids must be submitted electronically through the designated tender portal. Along with the main bid, all required documentation, including eligibility and technical compliance certificates, must be included as part of the submission. It’s critical to follow the prescribed submission process to ensure a valid bid.
Yes, the tender incorporates special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the tender process. This support aligns with the government’s initiative to enhance local entrepreneurship by providing favorable evaluation criteria and possible financial incentives.
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