Tender Title: Octagonal Pole with Single Arm or Double Arm Brackets (V2), LED Luminaire for Road and Street Lights

Reference Number: GEM/2025/B/6147806

Issuing Authority: Urban Development Department Uttar Pradesh

The Urban Development Department of Uttar Pradesh is inviting bids for the supply of Octagonal Poles with Single Arm or Double Arm Brackets (V2) and LED Luminaire for Road and Street Lights. This tender aims to enhance urban infrastructure by implementing efficient and effective lighting solutions across various locations in Uttar Pradesh.

Scope of Work and Objectives

The primary scope of work encompasses the manufacture, supply, and installation of 26 units of octagonal poles and accompanying LED luminaires. The objectives include improving road safety, enhancing visibility during night hours, and contributing to sustainable urban development. All products should conform to the specified quality and performance standards as described in IS 10322 (Part 5 / Section 3).

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with appropriate licenses and permissions for doing business in the relevant sector. This may include firms specializing in the manufacture and supply of electrical components, specifically lighting and pole structures. Adequate financial resources and previous experience in similar supply contracts may also be evaluated during the selection process.

Technical Requirements

Bidders must ensure that products made for this tender adhere to high technical specifications, ensuring durability and compliance with national standards. Technical specifications include materials used, weather resistance, and adherence to energy-efficient LED technology. Bidders should provide detailed product descriptions, including technical data sheets and certifications demonstrating compliance with applicable quality standards.

Financial Requirements

Bidders are required to present a financial proposal that includes the pricing of the items, delivery costs, and any additional expenses involved in the project. A detailed breakdown of costs should be provided, along with a justification for pricing. The financial proposal should also incorporate any applicable taxes and fees.

Document Submission Details

All tender submissions should be made electronically through the designated platform. Bidders must ensure their submissions include all required documents, such as the eligibility proofs, technical specifications, and financial quotations. Additionally, applicants should confirm the accepted formats for submission and adhere to the guidelines provided by the Urban Development Department.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs) and startups. A special consideration will be given to bids that meet the eligibility criteria for MSMEs, aligning with government initiatives aimed at boosting local entrepreneurship.

Evaluation Process

Proposals will undergo a thorough evaluation process, where they will be assessed based on technical merit, compliance with specifications, financial viability, and overall cost. The selection committee will score the proposals, and qualified bidders may be called for a presentation or further discussions before final bids are accepted.

Delivery Locations

Successful bidders will be required to deliver the goods to specified locations within Uttar Pradesh as determined by the Urban Development Department. Bidders should provide a delivery schedule as part of their proposal, ensuring timely and efficient execution of the delivery process.

Contact Information

For further details or clarifications, potential bidders may consult the Urban Development Department Uttar Pradesh. However, please note that exact contact information is not detailed within this documentation.

By adhering to the guidelines and ensuring compliance with all submission requirements, bidders can effectively participate in this tender process aimed at improving the infrastructure and lighting solutions within urban environments across Uttar Pradesh.