Tender Title: Supply of File Storage Boxes or Organizers
Reference Number: GEM/2025/B/6150660
Issuing Authority: Women and Child Development Department, Gujarat
The supply of file storage boxes or organizers is a vital project initiated by the Women and Child Development Department in Gujarat, aimed at enhancing the organizational capabilities of various offices and institutions under its purview. This project focuses on sourcing high-quality storage solutions that are essential for maintaining systematic and accessible document management.
Scope of Work and Objectives
The primary objective of this tender is to procure 139 units of file storage boxes or organizers that meet specified requirements. The intended use of these products is to support the filing systems within the department, ensuring that documents are stored safely, are easily retrievable, and remain protected from damage. The storage solutions should cater to a variety of filing needs, ensuring adaptability to different office environments.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility criteria. Interested companies should be a registered entity and demonstrate prior experience in supplying similar products. Companies must provide proof of registration which includes relevant certificates and licenses, demonstrating compliance with local regulations and standards.
Technical Requirements
Bidders are required to meet specific technical requirements for the file storage boxes or organizers. These include but are not limited to durability, material specifications, dimensions, and design features that facilitate effective storage and easy access. The products must adhere to standard quality norms for office supplies and be able to withstand typical wear and tear associated with frequent usage.
Financial Requirements
Bidders must provide a clear breakdown of costs and payment plans as part of their proposal. Competitive pricing strategies will be evaluated as part of the bidding process. Additionally, the submission must include details regarding any Earnest Money Deposit (EMD) to assure commitment to the terms of the tender.
Document Submission Details
All proposals must be submitted through the designated online portal, in accordance with the specified submission format. Complete submission guidelines must be adhered to, ensuring all required documentation is included. Failure to comply may lead to disqualification from the bidding process.
Special Provisions
The tender has provisions that promote participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to encourage local businesses and facilitate growth in the region, aligning with broader policies intended to boost local entrepreneurship.
Evaluation Process
The evaluation of bids will be based on several factors, including the adherence to technical specifications, financial viability, and experience in delivering similar contracts. A transparent evaluation process will ensure that the most compliant and competitively priced bids receive priority.
Delivery Locations
The storage boxes or organizers will be required to be delivered to designated offices within the Gujarat region. Detailed delivery schedules and distribution points will be communicated to winning bidders.
Contact Information
For any queries or clarifications, bidders may reach out to the Women and Child Development Department, Gujarat via the contact details provided on the official tender notice.
This tender represents an excellent opportunity for suppliers to engage in government contracting and contribute to improving operational efficiency within the Women and Child Development Department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying file storage boxes or organizers. Bidders must demonstrate relevant experience and provide necessary documentation, such as proof of registration, certificates, and compliance with local regulations.
To successfully participate, bidders must include certificates demonstrating their business registration, compliance with quality standards, and any other relevant certifications that showcase their capability in providing file storage solutions. It is essential to ensure all required documents are prepared in the accepted formats.
Interested bidders must register on the official online portal where the tender is hosted. The registration process typically involves filling out necessary details, uploading required documents, and adhering to deadlines set forth in the tender documentation.
The payment terms will be outlined in the tender document. Bidders are expected to propose a clear payment plan alongside their bid. Typically, payment is contingent upon successful delivery and inspection of the file storage products to ensure they meet specified quality and technical standards.
Micro, Small, and Medium Enterprises (MSEs) benefit from provisions that encourage their participation, offering advantages such as simplified eligibility criteria and potential preferential pricing evaluations. These measures aim to promote local businesses and support economic growth in the region.
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